Administrative Assistant

Robert Half • Buffalo, NY • 58min ago

Description We are looking for an Administrative Assistant to support daily office operations for a financial services organization in Buffalo, New York. This contract-to-permanent opportunity is ideal for someone who enjoys creating structure, managing competing priorities, and providing a high-quality experience for both internal teams and external visitors. The role is primarily onsite and offers the chance to contribute to a busy office environment while building long-term potential with the team.

Responsibilities:

Manage front desk and general office activities, ensuring visitors, callers, and staff receive prompt and courteous support.

Handle incoming phone calls, route messages accurately, and respond to routine inquiries with a high level of customer service.

Prepare, update, and maintain documents, spreadsheets, and other records using Microsoft Office applications.

Perform data entry and file management tasks with strong attention to detail and accuracy.

Coordinate schedules, meetings, and administrative workflows to help keep daily operations organized and on track.

Support office leadership with a range of administrative duties, including correspondence, document preparation, and follow-up on assigned tasks.

Assist during high-volume periods by adjusting priorities, taking on additional office support duties, and working overtime when business needs require it.

Contribute to an efficient and well-organized office setting by helping maintain administrative processes and routine operational support.

Participate in onsite office coverage and transition into a hybrid schedule over time based on business needs and seasonal workload demands. Requirements - Prior experience in an administrative assistant, receptionist, or general office support role.

Strong ability to manage inbound calls, greet visitors, and provide effective front-office support.

Proficiency with Microsoft Office, including Word, Excel, and Outlook.

Accurate data entry skills and the ability to maintain organized records and documentation.

Comfortable working in a fast-paced, detail-oriented office environment with shifting priorities.

Strong communication skills and a dependable, service-oriented approach to supporting team needs.

Ability to work onsite in Buffalo, New York, with flexibility for overtime during peak business periods.

Must be able to complete required pre-employment background screening, and all candidates are required to undergo screening before the start date. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Similar Jobs

Administrative Assistant

Excelsior Orthopaedics Group • Amherst, NY • 57min ago

Management & Administrative

Job Summary Role provides administrative support to team of surgery schedulers: obtain authorizations and/or clearances from insurance companies, complete documents for hospitals and/or surgery centers per their requirem...

57min ago

Go to Apply

Administrative Assistant

Excelsior Orthopaedics Group • Amherst, NY • 58min ago

Management & Administrative

58min ago

Go to Apply

Environmental Project Manager

GHD Inc. • Buffalo, NY • 7h ago

Management & Administrative

Job Description There's no pledge more important than the one we make to look after our environment, and we're committed to helping you do exactly that. Join us as we strive to ensure a sustainable future for our communi...

7h ago

Go to Apply

Automotive Customer Service Advisor

Pep Boys • Tonawanda, NY • 19h ago

Management & Administrative

179782 Job Description Position Summary Contribute to the growth of the organization across all lines of business through customer engagement, expert product and service knowledge, follow-up, and follow through at the se...

19h ago

Go to Apply

Client Services Representative

Trane Technologies • Buffalo, NY • 19h ago

Management & Administrative

Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, it's our responsibility to put the planet first. For us at Trane...

19h ago

Go to Apply

Service Associate - Buffalo, NY - Sustainability Solutions

Stryker • Buffalo, NY • 23h ago

Management & Administrative

Who we want Customer oriented representatives. A person who has an eye for impressing our customers and building strong relationships. Competitive Spirit. Team players who are looking to launch a career with Stryker, und...

23h ago

Go to Apply

DIRECTOR, RISK MANAGEMENT

NFTA • Buffalo, NY • 1d ago

Management & Administrative

DIRECTOR, RISK MANAGEMENT Title Description: RISK MANAGEMENT Date Posted: 8/17/2026 Deadline: Until Filled Job Number: 135-26-N Branch: Salary: $99,353 - $149,389 Union Status: NON-REPRESENTED WORK OBJECTIVE: Responsible...

1d ago

Go to Apply

Administrative Assistant (Assisted Living)

DePaul • Lockport, NY • 1d ago

Management & Administrative

Overview Heritage Manor of Lockport, a DePaul Senior Living Community is hiring a part-time Administrative Assistant to work Monday and Friday 730am - 4pm. The purpose of this position is to maintain all records in accor...

1d ago

Go to Apply

Customer Account Manager

Robert Half • Elma, NY • 1d ago

Management & Administrative

Description We are looking for a Customer Account Manager to join a long-term contract opportunity based in New York. This position plays a central role in managing key customer relationships, supporting commercial perfo...

1d ago

Go to Apply

Electrical Project Manager

Sila Services • Buffalo, NY • 1d ago

Management & Administrative

Electrical Project Manager Role Overview The Electrical Project Manager is responsible for driving residential and commercial electrical sales through in-home consultations, job scoping, and customer-focused solutions. T...

1d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)