Administrative Assistant (Assisted Living)

DePaul • Lockport, NY • 8h ago

Overview

Heritage Manor of Lockport, a DePaul Senior Living Community is hiring a part-time Administrative Assistant to work Monday and Friday 730am - 4pm.

The purpose of this position is to maintain all records in accordance with state regulations and facility policy. The administrative assistant assists with designated business functions and business office management.

The pay range for thi job is $18.00 - $18.30

Why work for DePaul?

Make a positive difference in someone's life

Supportive work environment

We value diversity

Opportunity for professional development and career advancement

Excellent benefits and competitive wages

Responsibilities

Assures that telephones are answered promptly and professionally.2. Processes incoming and outgoing mail; assures residents receive their mail timely.3. Assists with receivables and banking functions, including but not limited to resident spending, petty cash, and

collections.4. Maintains inventory of office supplies and forms; orders as needed.5. Arranges for maintenance of office equipment.6. Receptionist.7. Maintains daily census.8. Assembles and maintains a supply of new admission packets for resident admissions.9. Assists in completing resident admissions.10. Checks admission information for accuracy and completeness.11. Completes all resident admission and discharges in the AWARDS program timely.12. Upon discharge of resident, assembles record for permanent filing.13. Holds in confidence all information contained in the resident's record and other documents pertaining to the resident

(includes family information).14. Assembles and maintains a supply of new employee packets.15. Assists in the hiring approval process.16. Assists in the New Employee Orientation process.17. Assembles and maintains personnel files.18. Assures employee information is kept current and confidential.19. Maintains attendance records on employees.20. Maintains a record of in-service and training attendance.21. Assists with marketing.22. Attends all in-services and assists as needed.23. Performs all other duties and special projects as assigned.24. Promotes loyalty among staff, generates positive attitude in facility by demonstrating support of the policies and

procedures.

Qualifications

Must be at least eighteen (18) years of age and hold a high school diploma or GED.Minimum of one year experience using office / business skills.Must have the required references and criminal record check.Must be in good standing with the Health Care Personnel Registry.Must have documentation that he / she is free from tuberculosis disease that poses a direct threat to the health and safety of others.Must have good organizational and multi-tasking skills.

Work Environment

Well lighted, air-conditioned / heated environment; may be exposed to residents with communicable diseases or confused residents.

Benefits

This position is eligible for the following benefits: Medical Insurance, Dental Insurance, Vision Insurance, Life Insurance, Generous PTO & Paid Holidays, 403B Employer Match, Employee Discount Programs, Free Parking and Staff Recognition Programs

DePaul is an equal opportunity employer that values diversity. All employment is decided based on qualifications, merit and program need.

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Job LocationsUS-NY-Lockport

Posted Date11 hours ago(8/17/2026 9:50 AM)

Category Senior Living

Type Regular Part-Time

FLSA Status Non-Exempt

Shift Days

Department Senior Living

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