Administrative Assistant

Robert Half • Orange, CA • 1h ago

Description

We are looking for a detail-oriented Sales coordinator to support sales-related operations in Orange, California. This contract position offers the potential for a permanent opportunity and is ideal for someone who thrives in a fast-paced environment, keeps information organized, and communicates effectively across teams and with customers. The role will contribute to reporting, order coordination, documentation management, and day-to-day administrative support while helping the team stay efficient and responsive.

Responsibilities:

Prepare and share recurring sales activity reports, including updates related to bookings, shipments, backlog, and forecasted business.

Monitor outstanding requests, prepaid transactions, and open orders, following up to help keep sales activity on schedule.

Assist with creating and processing customer quotes and sales orders while checking details for accuracy before communication is sent.

Organize and maintain sales files, invoices, shipment records, and other required documentation for easy access and compliance purposes.

Send shipment updates and supporting paperwork to customers and help route incoming inquiries or web-generated leads to the appropriate team members.

Coordinate internal meetings, customer visits, and routine team communications, including documenting key discussion points and action items.

Provide administrative coverage during busy periods and support department needs such as office supply coordination and general clerical tasks.

Contribute to trade show preparation, marketing-related support activities, and ongoing efforts to improve procedures and special projects.

Requirements - At least 3 years of experience in administrative support, sales coordination, customer service, or a related office-based role.

Strong capability in administrative assistance, office support, data entry, and customer service.

Advanced working knowledge of Microsoft Office applications, especially Excel, Word, and PowerPoint.

Proven ability to manage multiple priorities, stay organized, and maintain a high level of accuracy in daily work.

Clear written and verbal communication skills with the ability to interact professionally with customers and internal teams.

High school diploma required.

Ability to work independently with limited supervision and remain dependable in a fast-moving environment.

Must be able to occasionally lift up to 25 pounds and meet U.S. person requirements. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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