Administrative Assistant 4
? Locations (Hybrid - 2 to 3 Days Onsite Weekly)
Summit, NJ - 1 Kenvue Way, Summit, NJ
Fort Washington, PA - 7050 Camp Hill Road, Fort Washington, PA
Lititz, PA - 400 West Lincoln Avenue, Lititz, PA
? Pay Rate: $29.00 - $31.00/hour
? Start Date: August 31, 2026
? End Date: December 31, 2027
? Schedule: Full-Time | Hybrid
Position Overview
We are seeking a highly organized and proactive Administrative Assistant 4 to provide comprehensive administrative support to senior management within a dynamic, fast-paced environment. This position requires a professional who can manage competing priorities, maintain confidentiality, and ensure seamless day-to-day operations while supporting leadership and cross-functional teams.
The ideal candidate will have strong organizational and communication skills, advanced Microsoft Office proficiency, and the ability to manage multiple administrative responsibilities independently.
Key Responsibilities
Manage daily office operations by anticipating administrative needs and facilitating effective communication across departments.
Maintain and improve physical and digital filing systems to ensure document security, accessibility, and efficiency.
Coordinate complex calendars, meetings, conference calls, and leadership schedules.
Arrange domestic and occasional international travel, including itineraries, accommodations, and logistics.
Prepare, edit, proofread, and format presentations, reports, memorandums, and correspondence.
Process expense reports, invoices, and maintain accurate financial records.
Handle sensitive and confidential information with the highest level of discretion and professionalism.
Track action items and proactively follow up on outstanding requests and deliverables.
Serve as a key liaison between management, internal teams, and external stakeholders.
Support continuous process improvement efforts by identifying and implementing administrative efficiencies.
Required Qualifications
High School Diploma or equivalent required.
Associate's Degree preferred.
4 to 6 years of administrative experience supporting senior-level management.
Proven ability to independently manage multiple priorities in a fast-paced environment.
Strong organizational, time management, and problem-solving skills.
Excellent verbal and written communication abilities.
Ability to maintain confidentiality and exercise sound judgment.
Advanced Microsoft Office Suite skills, including:
Outlook
Word
Excel
PowerPoint
Experience coordinating regional and occasional international travel.
Demonstrated ability to provide accurate, timely follow-up and support.
Strong interpersonal skills with the ability to build relationships across all organizational levels.
Self-motivated with a strong sense of ownership and accountability.
Comfortable utilizing digital collaboration and productivity tools.
Preferred Qualifications
Additional certifications in office administration or related disciplines.
Experience supporting geographically dispersed teams.
Experience with expense management and invoice processing.
Proven success identifying opportunities for process improvement and operational efficiency.
Compensation Information
The target pay range for this position is $29.00 - $31.00 per hour , depending on experience and location.
Maximum site rates:
Summit, NJ: Up to $32.14/hour
Fort Washington, PA: Up to $31.69/hour
Lititz, PA: Up to $31.69/hour
Why Apply?
Long-term assignment through December 2027
Opportunity to support senior leadership within a globally recognized organization
Hybrid work environment offering flexibility
Engaging, collaborative, and professional workplace
Exposure to strategic business operations and executive-level initiatives
Apply today if you are a detail-oriented administrative professional who thrives in a fast-paced environment and enjoys supporting leaders and teams to achieve business success.
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here (https://www.mykelly.com/help-support-working-with-kelly-us/#Benefits) for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
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Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.
