Sr. Specialist, Payroll

Cole-Parmer • Vernon Hills, IL • 1h ago

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/13650264

Job Title: Sr. Specialist, Payroll

Reports To:Director, Total Rewards

Position Location:Vernon Hills, IL (Hybrid)

FLSA Status (Exempt/Non-Exempt):Exempt

About Antylia Scientific:

At Antylia Scientific, we believe the future of science is shaped by the collective power of expertise.

As the home of trusted scientific brandsincluding Cole-Parmer, Environmental Express and ZeptoMetrixwe bring together specialized knowledge, innovative products, and dedicated people to help laboratories, manufacturers, healthcare organizations, and researchers around the world solve complex challenges and improve lives.

Our teams support customers across life sciences, diagnostics, environmental, industrial, and academic markets with solutions that advance research, improve quality, protect communities, and drive scientific progress.

What makes Antylia unique is the expertise of our people. Across our brands and functions, we collaborate to share knowledge, solve problems, and create better outcomes for our customers. Every employee contributes to a culture built on innovation, integrity, collaboration, and continuous improvement.

If you\'re passionate about making an impact through science, technology, and customer-focused innovation, you\'ll find opportunities to grow your career while helping shape the future of science.

About the Job:

We are seeking a hands-on Sr. Payroll Specialist to own the payroll function for a growing Private-Equity backed organization. This role is responsible for the accurate, timely, and compliant processing of multi-state and Canadian payroll, supported by ADP, while serving as the primary liaison between employees, management, and HR. The position will also ensure payroll-related entries and reporting support are completed accurately and on schedule.

How You Will Contribute:

Payroll Operations:

Manage end-to-end payroll processing for Canadian and multi-state U.S. employees using ADP Workforce Now (or equivalent ADP platform). This includes:

Full biweekly payroll cycle (prepare, audit, adjust, reconcile, stop

payment, manuals, one-off runs).

Maintain compliance with federal, state, and local payroll

regulations.

Monitor and reconcile ADP changes (new hires, terms, promotions, tax

changes).

Manage adjustments, prepare analytics, review metrics and submit pay

files to ADP.

File tax reports, voluntary deduction reports, and process

involuntary deductions (levies, jurisdictions, and garnishments) and completing surveys as required.

Response to payroll related inquiries from employees, management and

regulators.

Manage time and attendance process with managers, including the

resolution of exceptions.

Work with broader HR team to ensure accurate pay codes and proper

deductions/reporting for benefit programs.

Work with ADP to manage state/local withholding changes and the

resolution of any errors.

Manage and reconcile the funding of benefit accounts (401k, HSA,

FSA, RRSP, etc.)

Owns quarterly and year-end payroll activities, including W-2 / T-4

forms, payroll tax reconciliations, regulatory reporting, etc.

Serve as subject matter expert for payroll policies, procedures, and

system administration.

Stay current on legislative and industry changes that affect US and

Canada payroll operations.

\ Payroll Activities and Business Partnership:

Maintain strong payroll controls and segregation of duties in

compliance with company policies and audit requirements.

Lead payroll due diligence activities for acquisitions and

divestitures. This includes internal control and process review, tax registrations & compliance review,system integration, etc.

Prepare, review, and validate payroll-related journal entries,

accruals, reclasses, etc.

Assist in payroll-related balance sheet account reconciliation, as

needed, including accrued wages, payroll taxes, bonus accruals, PTO / vacation liabilities, employee benefit liabilities, 401(k) and retirement plan obligations.

Assist with ACA, benefits, workers compensation, 401(k) audits and

other regulatory audits.

Performs other duties as assigned.

What You Will Bring That Excites Us:

Bachelors degree in accounting or related field; or equivalent experience.

5-7+ years progressive payroll experience managing a comprehensive payroll process.

Certified Payroll Professional (CPP) certification preferred.

Extensive experience processing payroll through ADP Workforce Now or similar payroll platforms.

Experience with multi-state payrolls and both exempt and non-exempt employees;

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