Summary The Assistant Chief Financial Officer, Financial Management Service, serves as a full assistant to the Chief Financial Officer (CFO) at the Veterans Affairs West Texas VA Health Care System (WTVAHCS). Responsibilities THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION The Assistant Chief Financial Officer assists the Chief Financial Officer (CFO) in everyday management responsibilities in close relationship with the Facility Director, staff and operating officials from the various Services of the Medical Center. Acts for the Chief Financial Officer (CFO) in resolving most internal matters within the Service, keeping the Chief Financial Officer (CFO) informed daily on such actions. Functions in an acting capacity in the absence of the Chief Financial Officer (CFO), technically responsible for the full range of finance activities, acting on self-initiative in recognizing problem areas or issues. Duties include but are not limited to: Assists the Chief Financial Officer (CFO) by advising the current historical data necessary for formulating the annual budget program to the Associate Medical Center Director. Assists in assembling, preparing, justifying and forwarding the station plan During the preparation phase of the annual budget. Audits the cost records in the various operating areas where responsibility for budget control has been vested during the execution of the annual plan. Knowledge and understanding of the Veterans Equitable Resource Allocation (VERA). Serves as member of the various Executive Management Committees and representative for Financial Management Service when needed. Assists the Chief Financial Officer (CFO) in developing pertinent financial data and recommending additional sources of or changes in existing reports and controls used in connection with the station fund control program. Cognizant of trends and furnishes the Chief Financial Officer (CFO) with an accurate interpretation of the circumstances. Compiles information from normal accounting and budgeting reports with combined data of non-financial nature to produce comprehensive analyses of program accomplishments in financial terms. Assists in conducting and maintaining an internal Financial Quality Assurance Management (FQAM) review program to ensure that financial policies and procedures of the station are being followed and are effective. This includes auditing of cost control records maintained by other Services. Provides general oversight and communicates regular reports to the Chief Financial Officer and Executive Management on topics such as prior pay period corrections, timeliness of certifications, corrected timecards and other payroll-related topics. Analyzes and provides suggestions to program officials and managers to improve payroll operations and ensure the timely and accurate payment of all staff. Provides general oversight and communicates regular reports to the Chief Financial Officer (CFO) and Executive Management on topics such as outstanding expense reports, unpaid travel credit cards, violations to local travel policy and other items of interest. Analyzes and provides suggestions to program officials and managers to improve travel operations and ensure the efficient expenditure of limited travel funds. Performs other related duties as assigned. Work Schedule: Full time, Monday - Friday, 8:00 am - 4:30 pm Recruitment & Relocation Incentives: May be authorized for highly qualified candidates. Will be discussed during the interview process. Critical Skills Incentive (CSI): Not approved Telework: This position may be authorized for Ad hoc telework. Ad hoc is defined as occasional, non-recurring telework. Telework eligibility will be discussed during the interview process. Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. This position requires the application, assessment, and questionnaire to be fully completed. The assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) - See "Required Documents" below for details. As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications Basic Requirements: The following are basic requirements for appointment as an Assistant Chief Financial Officer, which all applicants must meet. Basic Education (Transcript Required): Bachelor's or higher degree in accounting; or a degree in a related field such as business administration, finance, or public administration that included or was supplemented by 24 semester hours in accounting. The 24 hours may include up to 6 hours of credit in business law. (The term "accounting" means "accounting and/or auditing" in this standard. Similarly, "accountant" should be interpreted, generally, as "accountant and/or auditor.") NOTE: Transcripts must be submitted with your application materials. Education cannot be credited without documentation. OR Basic Combination of Education and Experience (Transcript Required): At least 4 years of experience in accounting, or an equivalent combination of accounting experience, college-level education, and training that provided professional accounting knowledge. The applicant's background must also include one of the following. Twenty-four semester hours in accounting or auditing courses of appropriate @type and quality. This can include up to 6 hours of business law; A certificate as Certified Public Accountant or a Certified Internal Auditor, obtained through written examination (Copy of Certificate Required); or Completion of the requirements for a degree that included substantial course work in accounting or auditing, e.g., 15 semester hours, but that does not fully satisfy the 24-semester-hour requirement of paragraph A, provided that (a) the applicant has successfully worked at the full-performance level in accounting, auditing, or a related field, e.g., valuation engineering or financial institution examining; (b) a panel of at least two higher level professional accountants or auditors has determined that the applicant has demonstrated a good knowledge of accounting and of related and underlying fields that equals in breadth, depth, currency, and level of advancement that which is normally associated with successful completion of the 4-year course of study described in paragraph A; and (c) except for literal nonconformance to the requirement of 24 semester hours in accounting, the applicant's education, training, and experience fully meet the specified requirements. NOTE: Transcripts must be submitted with your application materials. Education cannot be credited without documentation. Experience must be clearly indicated in your resume. In addition to meeting the Basic Requirements, to qualify for this position at the GS-13 level, you must meet the following: Specialized Experience (GS-13): You must have one (1) year of specialized experience that equipped you with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level (i.e., GS-12) in the normal line of progression for the occupation in the organization. Qualifying examples of specialized experience would typically include but are not limited to: managing an integrated financial management program (accounting, budgeting, and financial reporting); providing advisory services to senior financial management officials on financial plans, goals, and resource allocation decisions; providing technical and administrative direction to subordinate staff performing accounting, budget analysis, and financial reporting functions; developing, coordinating, and monitoring budgets involving multiple funding sources; analyzing financial and program data to identify trends, variances, problem areas, and recommending corrective actions; and coordinating payroll and travel program oversight to ensure compliance with statutory and agency financial regulations. NOTE: Experience must be fully documented on your resume and must include job title, duties, month and year start/end dates AND hours worked per week. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position. You will be assessed on the following Competencies for this position: Conflict Management Influencing/Negotiating Manages Resources Partnering Planning and Evaluating Supervisory Situational Judgment Test. Applicants will be required to complete a Supervisory Situational Judgment Test (SSJT) as part of the assessment process for this position. The SSJT evaluates judgment and decision-making skills that align with relevant competencies, organizational values, and best practices. Assessment results may be used as part of the evaluation, ranking and referral process. This is not a timed test, however, the assessment is expected to take approximately 45 minutes or less to complete. The assessment for this application does not include a cut score for a minimum level of required proficiency in these critical general competencies. However, you must answer each item in the assessment. IMPORTANT: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Physical Requirements: The work is principally sedentary. Work may require walking, standing, bending, carrying light items such as papers, books, small parts, etc. No special physical demands are required to perform the work. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education. NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.
