Administrative Assistant - Fire
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Administrative Assistant - Fire
Salary
$19.78 - $24.73 Hourly
Location
Fire, 3200 N. Main St, Baytown, TX
Job Type
Full Time
Job Number
26-00127
Department
FIRE
Opening Date
08/13/2026
Description
Benefits
Questions
Job Summary
Be an essential part of the Baytown Fire Department team by providing the organization, communication, and administrative support that keeps our mission moving forward. This position is ideal for a detail-oriented, resourceful professional who enjoys working with people, managing information, and using a variety of technology and office skills to solve problems and get things done. If you're looking for a meaningful opportunity to make a difference while supporting the dedicated professionals who serve our community, we encourage you to apply!
The Administrative Assistant performs administrative duties to support the Fire Department's overall mission. This individual uses office skills to handle: customer service/communications (internal and external), file organization and management, computer skills including data entry, word processing, spreadsheets, data bases, and presentation software, mathematical computation, report and letter preparation, and decision making within scope of position.
Duties
Performs administrative support duties for the Fire Department Planning Section. Assist the Assistant Chief by screening calls, scheduling meetings/travel, and maintaining calendars; processing purchase orders, travel/training & expense forms.
Performs administrative support duties for the Emergency Management Division. Assists the Emergency Management Coordinator with coordinating/scheduling meetings at the EOC.
Responsible for monitoring the Planning Section budget and providing reports.
Responsible for processing and maintaining Planning Section monthly activity files and reports.
Coordinates and maintains Accreditation projects and documents. Assist with ISO requirement tracking and documentation.
Performs all Fire Department hiring activities as assigned including paperwork, scheduling, and communicating with applicants. Schedules badge pinning ceremonies.
Provides back-up coverage for other Administrative Support positions as needed.
Assists Administrative Support positions with Fire Administration tasks as needed.
Performs all other related duties as assigned.
Minimum Qualifications
Required:
High School Diploma of equivalent (GED)
Three years general office experience.
Valid driver's license with an acceptable driving record (must obtain TX driver's license within 90 days).
Advanced computer processing skills in Microsoft Office.
OR
An equivalent combination of education, experience, certification and/or licenses sufficient to successfully perform the essential functions of the job.
Preferred:
Proficient in Excel
Bilingual in English/Spanish
Experience with invoicing and budget management
Knowledge, Skills and Abilities
Ability to multi-task, establish priorities, work independently, and maintain organization. Work requires continual attention to detail in entering, composing, typing and proofing data and materials. Knowledge of business machine operations, computers and related software, and accounting/billing processes. Must have high level of interpersonal skills to handle sensitive and confidential situations with both internal and external customers. Position continually requires demonstrated poise, tact, and diplomacy. Ability to get along appropriately with co-workers and the public.
Here at the City of Baytown, in recruiting for our team, we welcome the unique contributions that you bring. We strive to provide a workplace where differences are honored, with a workforce that reflects the diversity of the people we serve.
Attendance is an essential function of this position. The City reserves the right to require an employee in this position to work overtime. This position provides services or performs duties for the benefit of the general public during emergency situations. These may include services or duties different from those performed in the usual course and scope of your job. In the event of an evacuation, the incumbent in this position may be required to remain to perform needed services.
Overall Position Strength Demands
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
To promote health and wellness, we provide a comprehensive benefits program (listed below) to meet the needs of you and your family. Our goal is to help you live and work well - 365 days a year.
Medical
United Healthcare
Effective the first day of the month following 30 days of employment
Annual Deductible (Network) $750 Indiv/$2,250 Family
In-Network Benefit 80%/20% after plan deductible
$50 co-pay (general visit)
RX - $10 Generic/$40 Formulary/$75 Non-Formulary
Flexible Spending Accounts: Healthcare and Dependent Care expenses
FREE virtual visits
Dental
Cigna Dental PPO & DHMO
Effective the first day of the month following 30 days of employment
Preventative & diagnostic covered at 100%
Annual Deductible: $50/Indiv (Cigna PPO) - No annual deductible for Cigna DHMO
Vision
Superior Vision
Effective the first day of the month following 30 days of employment
In-Network exam co-pay $10 & $25 materials co-pay
Frames: $140 Allowance - Contact Lenses: $160 Allowance
Holistic Health & Wellness
Employee Wellness Center offering FREE primary care medical treatment for employees & dependents on the Medical plan
FREE access to gyms, Shipt, and Walmart+ through our employee medical insurance
Gym partnership with Lee College Wellness Center & swimming pool for $58/year
Employee Assistance Program providing employees and their household family members up to 8 FREE counseling sessions per issue per year, legal and financial assistance, will generator tools, and more!
Sick Leave Pool providing participants additional paid sick time if accruals are exhausted.
SmartDollar: free online program providing tips and tools from Dave Ramsey for getting out of debt and building good saving practices
Retirement
Texas Municipal Retirement System:
7% employee contribution with a 14% employer match
5 year vesting
Retirement Eligibility: 20 years of service/any age - or - 5 years of service/at least age 60
FREE Life Insurance coverage up to 1X your base annual salary
MissionSquare 457 and 457 Roth IRA plans: additional voluntary employee participation
Disability Insurance
Equitable:
Long-term Disability: voluntary elected coverage. Pays 60% of monthly earnings up to $8,000 per month up to social security age, depending on the disability
Short-term Disability: voluntary elected coverage. Pays 60% of weekly earnings up to $1,000 per week for up to the first 13 weeks of a disability
Training and Tuition Assistance
The HUB Employee Training Center: we invest in you by equipping you with the knowledge and skills needed to live out our Purpose and Core Values
Access to funding up to $1,500 per semester or $3,000 per year for tuition toward courses that are job-related or will enhance your work performance
Generous Paid Sick, Vacation, & Holiday Leave
10 holidays per year and one personal employee day per year
15 days sick leave per year
Starting at 10 days of vacation per year; up to 25 days per year
Sick and Vacation hours roll over annually up to the maximum limit
15 days Paid Parental Leave
To explore all of the benefits we offer, please visit: baytownlife.com
01
Which of the following best describes your highest level of education?
High School Diploma/GED
Associate's Degree
Bachelor's Degree
Master's Degree
None of the above
02
How many years of general office experience do you have?
Less than a year
1 year
2 years
3 years
4 years
5+ years
None of the above
03
Do you have a valid driver's license with an acceptable driving record? (Must obtain TX driver's license within 90 days)
Yes
No
04
If you are bilingual, in what language are you most proficient?
I am not bilingual
Spanish
Vietanmese
Chinese
French
Urdu
Other
American Sign Language
05
Please list your experience in budget management and invoicing. If none, please put N/A.
Required Question
Employer
City of Baytown
Address
2401 Market Street Baytown, Texas, 77520
Phone
281-420-6520
Website
http://www.baytown.org
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