Administrative Specialist

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Administrative Specialist

Salary

$36,316.80 - $45,406.40 Annually

Location

2123 Market St Baytown, TX

Job Type

Full Time

Job Number

26-00076

Department

PUBLIC WORKS & ENGINEERING

Opening Date

03/16/2026

Closing Date

3/20/2026 5:00 PM Central

Description

Benefits

Questions

Job Summary

Join our Public Works and Engineering Department as an Administrative Specialist, where your authentic communication and dedication to customer service will shine. We're seeking someone who values hard work and community spirit, just like we do. Be part of a team that's the backbone of our vibrant, welcoming community, where your contributions will truly make a difference.

Performs administrative duties to support the department's overall mission. Uses/requires office skills to handle: customer service/communications (internal and external), file organization and management, and processing of department invoices and P-Card reports, and decision making within scope of responsibility. Requires computer skills including data entry, word processing, spreadsheets, databases, graphics software, and report and letter preparation.

Duties

Answers the telephone, takes messages and routes them for the Public Works & Engineering department. Greets and directs incoming guests, distributes incoming mail and shipments, and orders materials and office supplies for department staff as needed. Responds to resident's questions and problems. Monitors transmissions and dispatches to Public Works and Utilities crews.

Obtains, reports, documents and finalizes all invoices as well as employee P-Card reports for Public Works & Engineering Department. Monitors and handles transactions for department petty cash refunds.

Provides administrative support to department management by scheduling and organizing meetings and generating and maintaining service orders. Maintains records and standard operating procedures.

Coordinates with the Public Affairs Department regarding Public Works and Engineering information that needs to be communicated to the Baytown community (i.e. emergency repairs, road closures, events, etc.).

Performs all other related duties as assigned.

Minimum Qualifications

Required:

High School Diploma or equivalent (GED).

Two years of customer service or general office experience.

An equivalent combination of education, experience, certification and/or licenses sufficient to successfully perform the essential functions of the job.

Preferred:

Bilingual in English/Spanish.

Knowledge, Skills and Abilities

Ability to multitask, establish priorities, work independently, and maintain organization. Work requires continual attention to detail in entering, composing, typing and proofing data and materials. Knowledge of business machine operations, personal computers and related software, and accounting/billing processes. Must have a high level of interpersonal skills to handle sensitive and confidential situations with both internal and external customers. Position continually requires demonstrated poise, tact, and diplomacy. Ability to get along appropriately with co-workers and the public.

Here at the City of Baytown, in recruiting for our team, we welcome the unique contributions that you bring. We strive to provide a workplace where differences are honored, with a workforce that reflects the diversity of the people we serve.

Attendance is an essential function of this position. The City reserves the right to require an employee in this position to work more than 40 hours a week. This position provides services or performs duties for the benefit of the general public during emergency situations. These may include services or duties different from those performed in the usual course and scope of your job. In the event of an evacuation, the incumbent in this position may be required to remain to perform needed services.

Overall Position Strength Demands

Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

To promote health and wellness, we provide a comprehensive benefits program (listed below) to meet the needs of you and your family. Our goal is to help you live and work well - 365 days a year.

Medical

United Healthcare

Effective the first day of the month following 30 days of employment

Annual Deductible (Network) $750 Indiv/$2,250 Family

In-Network Benefit 80%/20% after plan deductible

$50 co-pay (general visit)

RX - $10 Generic/$40 Formulary/$75 Non-Formulary

Flexible Spending Accounts: Healthcare and Dependent Care expenses

FREE virtual visits

Dental

Cigna Dental PPO & DHMO

Effective the first day of the month following 30 days of employment

Preventative & diagnostic covered at 100%

Annual Deductible: $50/Indiv (Cigna PPO) - No annual deductible for Cigna DHMO

Vision

Superior Vision

Effective the first day of the month following 30 days of employment

In-Network exam co-pay $10 & $25 materials co-pay

Frames: $140 Allowance - Contact Lenses: $160 Allowance

Holistic Health & Wellness

Employee Wellness Center offering FREE primary care medical treatment for employees & dependents on the Medical plan

FREE access to gyms, Shipt, and Walmart+ through our employee medical insurance

Gym partnership with Lee College Wellness Center & swimming pool for $58/year

Employee Assistance Program providing employees and their household family members up to 8 FREE counseling sessions per issue per year, legal and financial assistance, will generator tools, and more!

Sick Leave Pool providing participants additional paid sick time if accruals are exhausted.

SmartDollar: free online program providing tips and tools from Dave Ramsey for getting out of debt and building good saving practices

Retirement

Texas Municipal Retirement System:

7% employee contribution with a 14% employer match

5 year vesting

Retirement Eligibility: 20 years of service/any age - or - 5 years of service/at least age 60

FREE Life Insurance coverage up to 1X your base annual salary

MissionSquare 457 and 457 Roth IRA plans: additional voluntary employee participation

Disability Insurance

Equitable:

Long-term Disability: voluntary elected coverage. Pays 60% of monthly earnings up to $8,000 per month up to social security age, depending on the disability

Short-term Disability: voluntary elected coverage. Pays 60% of weekly earnings up to $1,000 per week for up to the first 13 weeks of a disability

Training and Tuition Assistance

The HUB Employee Training Center: we invest in you by equipping you with the knowledge and skills needed to live out our Purpose and Core Values

Access to funding up to $1,500 per semester or $3,000 per year for tuition toward courses that are job-related or will enhance your work performance

Generous Paid Sick, Vacation, & Holiday Leave

10 holidays per year and one personal employee day per year

15 days sick leave per year

Starting at 10 days of vacation per year; up to 25 days per year

Sick and Vacation hours roll over annually up to the maximum limit

15 days Paid Parental Leave

To explore all of the benefits we offer, please visit: baytownlife.com

What is your highest level of education?

High School Diploma/GED

Associates Degree

Bachelors Degree

Masters Degree or higher

None of the above

How many years of customer service or general office experience do you have?

Less than 2 years

2 - 3 years

4 - 5 years

5+ years

I do not meet this requirement

If you are bilingual in which language are you most proficient?

I am not bilingual

Spanish

Vietnamese

Chinese

French

Urdu

Other

American Sign Language

Required Question

Employer

City of Baytown

Address

2401 Market Street Baytown, Texas, 77520

Phone

281-420-6520

Website

http://www.baytown.org

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Administrative Specialist