Administrative Assistant - Bay Area Water Authority

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Administrative Assistant - Bay Area Water Authority

Salary

$19.78 - $24.73 Hourly

Location

7425 Thompson Rd Baytown, TX

Job Type

Full Time

Job Number

26-00055

Department

PUBLIC WORKS & ENGINEERING

Opening Date

02/12/2026

Description

Benefits

Questions

Job Summary

The Bay Area Water Authority is seeking a detail-oriented and organized Administrative Assistant to support daily office operations and provide exceptional customer service. This position performs a variety of administrative duties, including document preparation, recordkeeping, scheduling, and assisting staff and the public. The ideal candidate will possess strong communication skills, proficiency in office software, and the ability to manage multiple tasks in a fast-paced environment. Join our team and play a vital role in supporting essential water services for our community.

The Administrative Assistant performs administrative duties to support the department's overall mission and works directly with the WT Plant Superintendent and Assistant Superintendent. Key responsibilities include customer service, processing invoices/purchase orders for payment, file retention, file organization, file management, data entry, word processing, PowerPoint presentations, event coordination, tracking bid activities, financial report generation and submission, budget analysis, and managing day-to-day office affairs.

Other duties include billing, maintaining office inventory, preparing travel/education request, coordinating the new hire process, preparing contractual documents and letters, and performing special projects as assigned. The Administrative Assistant will also work closely with the WWT Superintendent and WWT Supervisors to process invoices and send them to Accounts Payable for payment. Decision making within the scope of responsibility is a critical function of this position.

Duties

Creates and processes Purchase Orders and P-Card reports, receives and closes the Purchase Orders in the finance system, processes invoices and sends to Accounts Payable for payment.

Responsible for BAWA's billing process, billing inquiries, maintaining BAWA's financial records, and preparing financial reports.

Responds to requests from supervisors and employees for information and administrative assistance including but not limited to event registrations, preparing and submitting bid documents, travel authorizations, and expense forms.

Responsible for day to day administrative support to include: weekly plant reports, annual operational reports, bid coordination, scheduling meetings, vendor correspondence, billing inquiries, creating and editing documents, scheduling interviews, maintaining employee personnel files, processing paperwork for new hires, promotions, and terminations, and other clerical duties.

May complete special projects such as assisting with department and city events, updating webpage, assisting with State and Federal correspondence, and verifying report deadlines are met. Acts as a liaison between BAWA and other City Departments.

Performs all other duties as assigned.

Minimum Qualifications

Required:

High School Diploma or equivalent (GED).

Valid driver's license with an acceptable driving record (must obtain TX driver's license within 90 days).

Three years customer service or general office experience.

Advanced computer processing skills in Microsoft Office.

Preferred:

Prior municipal experience.

Associates or Bachelor's Degree in a related field.

Advanced level related certification or technical coursework.

Bilingual in English/Spanish.

Knowledge, Skills and Abilities

Ability to multi-task, establish priorities, work independently, and maintain organization standards. Work requires continual attention to detail in entering, composing, typing and proofing data and materials. Knowledge of clerical related operations, personal computers, related software, and accounting/billing processes. Must have high level of interpersonal skills to handle sensitive and confidential information with both internal and external customers. Position continually requires demonstrated poise, tact, and diplomacy. Ability to get along appropriately with co-workers and the public.

Here at the City of Baytown, in recruiting for our team, we welcome the unique contributions that you bring. We strive to provide a workplace where differences are honored, with a workforce that reflects the diversity of the people we serve.

Attendance is an essential function of this position. The City reserves the right to require an employee in this position to work overtime. This position provides services or performs duties for the benefit of the general public during emergency situations. These may include services or duties different from those performed in the usual course and scope of your job. In the event of an evacuation, the incumbent in this position may be required to remain to perform needed services.

Overall Position Strength Demands

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

To promote health and wellness, we provide a comprehensive benefits program (listed below) to meet the needs of you and your family. Our goal is to help you live and work well - 365 days a year.

Medical

United Healthcare

Effective the first day of the month following 30 days of employment

Annual Deductible (Network) $750 Indiv/$2,250 Family

In-Network Benefit 80%/20% after plan deductible

$50 co-pay (general visit)

RX - $10 Generic/$40 Formulary/$75 Non-Formulary

Flexible Spending Accounts: Healthcare and Dependent Care expenses

FREE virtual visits

Dental

Cigna Dental PPO & DHMO

Effective the first day of the month following 30 days of employment

Preventative & diagnostic covered at 100%

Annual Deductible: $50/Indiv (Cigna PPO) - No annual deductible for Cigna DHMO

Vision

Superior Vision

Effective the first day of the month following 30 days of employment

In-Network exam co-pay $10 & $25 materials co-pay

Frames: $140 Allowance - Contact Lenses: $160 Allowance

Holistic Health & Wellness

Employee Wellness Center offering FREE primary care medical treatment for employees & dependents on the Medical plan

FREE access to gyms, Shipt, and Walmart+ through our employee medical insurance

Gym partnership with Lee College Wellness Center & swimming pool for $58/year

Employee Assistance Program providing employees and their household family members up to 8 FREE counseling sessions per issue per year, legal and financial assistance, will generator tools, and more!

Sick Leave Pool providing participants additional paid sick time if accruals are exhausted.

SmartDollar: free online program providing tips and tools from Dave Ramsey for getting out of debt and building good saving practices

Retirement

Texas Municipal Retirement System:

7% employee contribution with a 14% employer match

5 year vesting

Retirement Eligibility: 20 years of service/any age - or - 5 years of service/at least age 60

FREE Life Insurance coverage up to 1X your base annual salary

MissionSquare and Roth IRA plans: additional voluntary employee participation

Disability Insurance

Equitable:

Long-term Disability: voluntary elected coverage. Pays 60% of monthly earnings up to $8,000 per month up to social security age, depending on the disability

Short-term Disability: voluntary elected coverage. Pays 60% of weekly earnings up to $1,000 per week for up to the first 13 weeks of a disability

Training and Tuition Assistance

The HUB Employee Training Center: we invest in you by equipping you with the knowledge and skills needed to live out our Purpose and Core Values

Access to funding up to $1,500 per semester or $3,000 per year for tuition toward courses that are job-related or will enhance your work performance

Generous Paid Sick, Vacation, & Holiday Leave

10 holidays per year and one personal employee day per year

15 days sick leave per year

Starting at 10 days of vacation per year; up to 25 days per year

Sick and Vacation hours roll over annually up to the maximum limit

15 days Paid Parental Leave

To explore all of the benefits we offer, please visit: baytownlife.com

What is the highest level of education you possess?

High School Diploma/GED

Associates Degree

Bachelors Degree

Masters Degree or higher

None of the above

Do you have a valid driver's license with an acceptable driving record?

Yes

How many years of general office experience or customer service do you have?

Less than 3 years

3 - 5 years

5+ years

Please describe your level of computer proficiency.

Basic

Intermediate

Advanced

Expert

If you are bilingual in which language are you most proficient?

I am not bilingual

Spanish

Vietnamese

Chinese

French

Urdu

Other

American Sign Language

Required Question

Employer

City of Baytown

Address

2401 Market Street Baytown, Texas, 77520

Phone

281-420-6520

Website

http://www.baytown.org

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Administrative Assistant - Bay Area Water Authority