ADMINISTRATIVE ASSISTANT NF-2

U.S. Marine Corps • Oceanside, CA • 5h ago

Summary Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively. Responsibilities Majority of time will be spent providing administrative and clerical support to the front office of the division headquarters. Operates a personal computer (PC) and peripheral equipment to produce a variety of civilian and military correspondence, spreadsheets, charts, reports and graphs, using a wide variety of software programs. Screens incoming telephone calls, determining those which can be answered, and those which must be referred. Transmits and receives documents and messages electronically using PC network or links to other computers. Assists in the registration process for several programs within Semper Fit. Routes incoming mail to staff and work sections. Maintains subject matter files and records. Responsible for correct spelling, punctuation, and proofreading of @typed materials. Enters data produces a variety of reports and recaps. Exceeds customer service expectations with an emphasis on courtesy and finding solutions. Acknowledge customers with a positive attitude and respectful interactions. Asks questions to determine, verify and solve problems. Checks for satisfaction on the quality of goods and services. Takes action to solve problems quickly. Alerts the higher level supervisor, or proper point of contact for help when problems arise. Performs other related duties as assigned. FINANCIAL RESPONSIBILITIES: Must be able to work with a POS system and cash handling. ADDITIONAL RESPONSIBILITIES: Must support other programs within MCCS and Semper Fit when called upon. Maintains confidentiality when collecting Personally Identifiable Information, Health Insurance Portability and Accountability Act, and open lines of communication. WORKING CONDITIONS: Incumbent must be able to lift and carry objects up to 20lbs independently and objects over 25lbs with assistance. Adheres to safety regulations and standards. Uses required safety equipment and observes safe work procedures. Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor. Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment. Requirements Conditions of Employment See Duties and Qualifications EVALUATIONS: Qualifications Must have a minimum of two years of experience in the performance of a variety of clerical duties, such as typing, filing, record keeping, etc. Must be proficient in Microsoft Office: Excel, Word, Power Point, Outlook (email), Windows, Social Media Platforms, and navigating the web. Must have excellent oral and written communications skills. Must have excellent customer service and self-organization skills. Applicants must have the ability to maintain effective working relationships with all levels of employees, both inside and outside the organization. Must possess a valid U.S. driver's license. Education Additional Information GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, sex, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis. It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: https://www.donhr.navy.mil/NoFearAct.asp. As part of the employment process, Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report. Employment is contingent upon the successful completion of a National Agency Check and Inquiries (NACI). For all positions requiring access to firearms or ammunition, the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence, or a felony crime of domestic violence adjudged on or after 27 November 2002. Selectees for such positions must submit a completed DD Form 2760, Qualification to Possess Firearms or Ammunition, before a final job offer can be made. Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS. Required Documents: Education/certification certificate(s), if applicable. If prior military, DD214 Member Copy This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce. Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must submit a written request/statement (may be obtained from the MCCS Human Resources Office) and present ID card with "TA" stamped in red on front of card. INDIVIDUALS SELECTED FROM THIS ANNOUNCEMENT MAY BE CHANGED TO PART-TIME OR FULL-TIME AT MANAGEMENT'S DISCRETION WITHOUT FURTHER COMPETITION. ALL ONLINE APPLICATIONS MUST BE RECEIVED BY 1159PM EASTERN TIME (ET) ON THE CLOSING DATE LISTED IN THE JOB POSTING.

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