State of Colorado
Administrative Assistant I PT
SALARY
$1,597- $2235.50 Monthly @ .50 FTE
LOCATION
Alamosa, CO
JOB TYPE
Part Time 20hrs Per Week
JOB NUMBER
GYA P-102731 Admin I 8.2026
DEPARTMENT
Adams State University
OPENING DATE
08/12/2026
CLOSING DATE
8/23/2026 11:59 PM Mountain
FLSA
Determined by Position
TYPE OF ANNOUNCEMENT
This position is open only to Colorado state residents.
PRIMARY PHYSICAL WORK ADDRESS
208 Edgemont Blvd Alamosa, CO 81101
FLSA STATUS
Non-Exempt; position is eligible for overtime compensation.
Note:
Although this position is non-exempt for FLSA, it is a condition of employment at Adams State University to agree to receive compensation time in lieu of overtime pay.
DEPARTMENT CONTACT INFORMATION
Alicia Harmon
aliciaharmon@adams.edu 719-587-7990
HOW TO APPLY
Online applications through the Colorado Jobs portal will not be accepted. Please follow instructions on the job announcement for submitting an application.
Department Information
The Undergraduate Admissions Office is responsible for processing undergraduate admissions files, hosting group and individual tours and campus events, supporting incoming calls and student inquiries, receiving and welcoming members of the community at the Welcome center desk and participating in offsite college fairs, high school visits and other recruitment events.
This is a permanent, part-time .50 FTE (20hrs/wk) benefits eligible position.
Description of Job
This position exists to support the administrative functions of the Undergraduate Admissions Office which consists of the Director of Admissions, Associate Director of Admissions, Assistant Director of Communications, Administrative Assistant III (Admissions File Processor), 5-6 Admissions Counselors (located both onsite and offsite), an Articulation Coordinator, and a team of 6-12 Student Ambassadors
**Job Duties Include:
Admissions File Processing:**
Support with incoming admissions applications
File processing and creating new student files
creating applications in Workday for Direct Admissions
Updating Common Applications,
Preparing and mailing admissions packets to newly admitted students
Data entry, validating and testing (Workday, other systems)
Support the Director of Admissions, Associate Director of Admissions and the Assistant Director of Communications with data entry, data validation and data testing in the RAD (Recruiting and Admissions) area of Workday and any other future CRM software implementations.
These data focused duties also often involve exporting data to Excel and or Google sheets for organizing and summarizing data.
General office clerical duties
Answering phones
Responding to emails
Assisting with outbound dialing campaigns
Coordinating food and room reservations for on campus events
Assuring outside memberships and associations are paid for and contracts are up to date
Liaising with finance on any required travel and expense invoices from team members
Assisting with outbound mailings
Assuring all office supplies and swag room inventory is purchased and stocked.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Residency Requirement:
This posting is only open to residents of the State of Colorado at the time of submitting your application.
Class Code & Classification Description:
G3A2TX
Administrative Assistant I{rel="noopener noreferrer" target="_blank"}
Minimum Qualifications:
Experience Only: One (1) year of relevant experience in an occupation related to the work assigned to this position
Or
Education and Experience:
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to one (1) year
Preferred Competencies include:
Excellent customer service skills.
Excellent verbal and written communication skills.
Experience answering multi-line phones and managing voice mail.
Experience using databases and spreadsheets.
Proficiency with technology, including Microsoft, Excel and Google solutions.
Ability to prioritize and complete tasks.
Strong attention to detail and accuracy in maintaining records
Must be able to work in a team environment.
Note:
Although this position is non-exempt for FLSA, it is a condition of employment at Adams State University to agree to receive compensation time in lieu of overtime pay.
Appeal Rights:
As an applicant who has been removed from consideration during the selection or comparative analysis process, you may file an appeal with the State Personnel Board and/or request a review by the State Personnel Director. A standard appeal form is available on the State Personnel Board website, https://spb.colorado.gov/forms-and-filing{rel="noopener noreferrer" target="_blank"}
. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within ten (10) days of your receipt of this notice: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. Email address: dpastate.personnelboard@state.co.us. The ten-day deadline and these appeal procedures also apply to all charges of discrimination. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at spb.colorado.gov{rel="noopener noreferrer" target="blank"}
.Supplemental Information
All correspondence regarding your status in the selection/examination process will be communicated through email.
All state classified employees must be hired and promoted through a comparative analysis process. After minimum qualification screening, the comparative analysis process for this position will involve a review and rating of all the information you submit with your application materials. Therefore, it is extremely important to document in the work experience/job duties portion of your online application the extent to which you possess the education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement. It is also important to thoroughly answer all supplemental questions (if listed) as your answers to these questions will be evaluated during this phase. Any attachments such as cover letters, resumes or other documents that support your experience may also be reviewed during this phase.
**
This announcement may be used to fill multiple vacancies.
Adams State University is committed to providing a safe and secure environment for its students, faculty, staff and visitors, and to protecting its funds, property and other assets. Well-informed hiring decisions contribute to this effort. Therefore, Adams State University has adopted a policy on background screening for its prospective, continuing, and returning employees as well as students in certain circumstances. Offers of employment will be contingent upon the completion of an acceptable background check. The information received in response to a background check will be treated as confidential to the extent provided for by law.
The State o
