Bilingual Administrative Assistant

ABM Industries • Abilene, TX • 3d ago

Overview

We are seeking a highly organized and detail-oriented Bilingual Administrative Assistant to support daily operations. This role plays a key part in managing onboarding, employee support, payroll coordination, and overall administrative functions. The ideal candidate is proactive, customer-service driven, and comfortable working in a fast-paced environment supporting both employees and leadership.

Pay: $23

The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant's experience, skills, abilities, geographic location, and alignment with market data.

Benefit Information:

ABM offers a comprehensive benefits package. For information about ABM's benefits, visit Annual Benefits-Staff and Management (https://media.abm.com/wp-content/uploads/AnnualBenefitFlyers/Recruiting%20Flyer%20-%20Staff%20&%20Mgmt.pdf)

Responsibilities

Hiring Support

Assist with onboarding processes including background checks and hiring documentation

Submit new hire paperwork (KPA's) and schedule required training classes

Onboarding & Employee Experience

Support and facilitate new hire orientation (systems, timekeeping, training, and policies)

Distribute uniforms, PPE, and required equipment; ensure proper documentation and acknowledgements

Employee Support & HR Administration

Serve as a point of contact for employee inquiries (payroll, benefits, PTO, etc.)

Support employees with IT, PPE, and general workplace needs

Assist with HR processes including direct deposit forms, and other documentation

Help oversee HR-related activities across shift teams

Payroll & Timekeeping Coordination

Support payroll-related activities, including issue escalation and time tracking support

Maintain accurate PTO records and approve/disapprove time-off requests

Track attendance, maintain calendars, and update systems (SharePoint, EPAY, trackers)

Administrative Operations & Compliance

Maintain key trackers and records (attendance, PTO, org charts, master lists, audit/compliance logs)

Support compliance tracking for KPIs and internal programs

Organize and maintain department files and documentation

Inventory, Supplies & Systems Support

Order and maintain office supplies, uniforms, and inventory.

Manage requests for equipment.

Team & Culture Support

Coordinate employee engagement items such as milestone recognitions and team events

Provide general administrative support to leadership and respond to management requests

Qualifications

Bilingual: English & Spanish

High school diploma or GED required

Administrative or office support experience

Experience using Excel

Strong customer service, communication, and teamwork skills

Excellent attention to detail with strong organizational and time management abilities

Experience with inventory tracking, documentation, and reporting

REQNUMBER: 163198

ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

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