Event Marketing Coordinator

Robert Half • San Francisco, CA • 2h ago

Description We are looking for an organized Event Marketing Coordinator to help deliver a successful portfolio of B2B trade shows and field marketing programs in San Francisco, California. This Long-term Contract opportunity is well suited for an early-career marketing specialist who enjoys managing details, coordinating moving parts, and supporting high-visibility events from planning through follow-up. The role offers hands-on involvement across event logistics, vendor coordination, internal communication, and administrative execution while partnering with cross-functional teams to keep programs running smoothly.

Responsibilities:

Coordinate day-to-day support for trade show and field marketing initiatives, helping the team keep timelines, materials, and event plans on track.

Manage smaller ticket-only events from initial planning through completion, ensuring each stage is organized and delivered accurately.

Arrange operational event details such as exhibitor requirements, booth services, shipment schedules, attendee badges, promotional item orders, and lodging blocks.

Serve as a point of contact for outside partners, including exhibit vendors, freight providers, merchandise suppliers, and audiovisual teams, to confirm deliverables and deadlines.

Organize internal event participation by assisting with travel needs, staffing coordination, registration management, and pre-event communications.

Monitor inventory for booth assets, signage, handouts, and branded giveaways, and coordinate replenishment and fulfillment as needed.

Keep the internal event schedule current and accessible so stakeholders remain informed on upcoming programs and milestones.

Support lead retrieval preparation and assist with post-event data cleanup, tracking, and follow-up coordination.

Provide administrative event support by helping with expense reporting, budget updates, and invoice processing. Requirements - 1+ years of experience in event marketing, field marketing, trade show coordination, marketing operations, or a related area.

Familiarity with event logistics such as booth preparation, shipping coordination, attendee registration, lead capture, and event support activities.

Strong organizational and project coordination skills with the ability to manage several deadlines and priorities at once.

Comfortable working with external vendors, event organizers, and cross-functional internal stakeholders to keep programs moving forward.

Clear written and verbal communication skills with a proactive approach to documentation, follow-up, and stakeholder alignment.

Willingness to contribute across both strategic support tasks and detailed administrative work in a team-oriented environment.

Ability to collaborate effectively with teams such as Sales, Marketing, Design, Product Marketing, Communications, Revenue, and Partnerships.

Experience with tools such as Salesforce, Cvent, Splash, Linear, or similar event and project management platforms is a plus. Innovation starts with people.®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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