Working Title: Executive Assistant II
Job Class: Executive 2
Agency: Health Department
Job ID : 96142
Location : St. Paul
Telework Eligible : Yes / Hybrid
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 8/14/2026.
Date Posted : 08/08/2026
Closing Date : 08/31/2026
Hiring Agency: Minnesota Department of Health (MDH)
Division: Executive Office
Work Shift/Work Hours : Day Shift / 8:00 a.m.- 4:30 p.m.
Days of Work : Monday - Friday
Travel Required : No
Salary Range: $26.58 - $36.86 / hourly; $55,499 - $76,963 / annually
Classified Status : Classified
Bargaining Unit/Union : 206 - American Federation of State, County, & Municipal Employees (AFSCME Clerical, Council No. 5)
Work Area : Department of Health
FLSA Status : Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Join a mission-driven team and contribute to protecting, maintaining, and improving the health of all Minnesotans.
The Executive Assistant II position provides senior-level executive administrative support within the MDH Executive Office and serves as a trusted coordination partner to executive leadership. The role requires independent action, initiative, sensitivity to the consequences of decisions, and the ability to work effectively with leaders, staff, government partners, and external stakeholders.
Primary responsibilities include:
Coordinates high-priority work
Manages sensitive information
Ensures leadership activities move forward with strong preparation, follow-through, and sound judgment.
In accordance with HR/LR Policy #1422 Telework, this position is eligible for up to 50% telework for applicants who live in Minnesota or in a bordering state within 50 miles of the assigned work location. Candidates residing outside of Minnesota further than 50 miles of the assigned work location at the time of application must be able to relocate to Minnesota within 30 days of their start date. The telework policy may exempt employees who live more than 50 miles from their primary work location from the 50% in-office requirement, depending on job requirements, helping the State of Minnesota access top talent across the state.
This vacancy announcement will be used to fill up to two (2) Executive Assistant II positions.
Minimum Qualifications
To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.
Three (3) years advanced administrative support experience, including experience supporting senior leaders or executives and includes 3 of the following:
Managing complex scheduling, coordinating high-level meetings, and handling competing priorities with minimal supervision.
Drafting, editing, and finalizing executive correspondence, reports, briefing materials, or other polished business documents.
Serving as a liaison with multiple stakeholder groups and maintaining effective working relationships across organizational lines
Coordinating projects, workflows, or office processes.
Utilizing software, such as, Microsoft Outlook, Word, Teams to manage calendars, communications, records, and document production.
Qualifications to be further assessed during the interview process:
Attention to detail and the ability to communicate clearly, professionally and appropriately for a variety of audiences.
Communicate and interact with professionalism, diplomacy, and respect while building and maintaining effective working relationships with leaders, staff, and external partners
Experience handling sensitive, confidential, or politically sensitive information with discretion and sound judgment, and a high degree of professionalism.
Initiative, follow-up, and independent problem solving.
A related master's degree may substitute for eighteen (18) months of experience; bachelor's degree may substitute for twelve (12) months of experience; and associate's degree may substitute for six (6) months of experience.
Preferred Qualifications
Experience providing executive-level administrative support to a commissioner, executive leadership team, or senior public-sector officials.
Experience working in Minnesota state government or another government environment with legislative, policy, or public-facing responsibilities.
Experience preparing or coordinating executive office communications, briefing materials, legislative documents, presentations or other materials for senior leaders.
Additional Requirement
This position requires successful completion of a background check and employment reference check.
MDH does not participate in the federal E-Verify program and is unable to sponsor applicants for work visas, including F-1 STEM OPT extensions, and cannot complete Form I-9 or any other documentation requiring employer participation in E-Verify. All applicants must be legally authorized to work in the United States at the time of application.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.
