Koniag Advisory Business Solutions, LLC, a Koniag Government Services company, is seeking an Administrative Assistant to support KABS and our government customer in Poplar, MT.
This position is covered under the Service Contract Act. We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, paid holidays, paid Vacation, paid sick leave and more.
We are seeking a detail-oriented Administrative Assistant to provide comprehensive administrative support to the Chief Executive Officer and Leadership Team at the Fort Peck Service Unit. This role is essential in ensuring smooth operational workflow and effective internal controls while maintaining the highest standards of professionalism and confidentiality.
Essential Functions, Responsibilities & Duties may include, but are not limited to:
Administrative Support:
Coordinate and support the administrative workflow of the Service Unit
Monitor incoming calls, prepare detailed summaries, and track leadership commitments
Establish and maintain organized record-keeping systems to support goals, objectives, policies, and assignments
Serve as a liaison between leadership and staff, facilitating effective communication
Human Resources Support:
Utilize automated HR systems to perform technical and administrative functions
Assist with employee onboarding processes and documentation
Support security clearance processes and employee verification procedures
Maintain accurate time and attendance records for staff
Assist employees with payroll inquiries and leave-related issues
Prepare error notices and coordinate corrections as needed
Financial and Procurement Support:
Assist with travel requisition preparation and processing
Prepare and process purchase, service, and stock requisitions using IHS systems
Maintain accurate financial records and documentation
Support budget tracking and expense monitoring activities
Training and Development:
Develop training materials for staff on payroll, timekeeping, and travel procedures
Conduct training sessions as needed to ensure compliance and efficiency
Create and maintain procedural documentation and guidelines Required Qualifications
Education & Experience:
Minimum:
High school diploma or equivalent
Experience:
2-3 years of administrative or office support experience
Experience in healthcare or government settings preferred
Technical Skills:
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience with automated HR and payroll systems
Familiarity with procurement and financial management systems
Strong data entry and record-keeping abilities
Core Competencies:
Excellent written and verbal communication skills
Strong organizational and time management abilities
High attention to detail and accuracy
Ability to handle confidential information with discretion
Problem-solving and analytical thinking skills
Customer service orientation
Ability to work independently and manage multiple priorities
Compliance Requirements:
HIPAA compliance training and adherence required
Background check clearance mandatory
Professional appearance and demeanor required
Computer security protocols compliance
PPE requirements as applicable
Physical Requirements:
Ability to sit for extended periods
Manual dexterity for computer and phone operation
Ability to lift up to 25 pounds occasionally
Clear verbal communication for phone interactions
Work Environment:
Professional healthcare facility environment
Fast-paced, multi-tasking work setting
Regular interaction with leadership, staff, and external contacts
Adherence to all IHS policies and procedures
Application Process:
Qualified candidates should submit:
Complete resume highlighting relevant experience
Cover letter detailing interest and qualifications
Three professional references
Copies of relevant certifications or training
Our Equal Employment Opportunity Policy
The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, ethnicity, sex, sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), national origin or ancestry, age, disability, citizenship, military/veteran status, marital status, genetic information or any other characteristic protected by applicable federal, state, or local law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment.
The company is dedicated to seeking all qualified applicants. If you require an accommodation to navigate or apply for a position on our website, please get in touch with Heaven Wood via e-mail at accommodations@koniag-gs.com or by calling 703-488-9377 to request accommodations.
Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit www.koniag-gs.com .
Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352
Job Details
Job Family SCA Administrative Support and Clerical Occupations
Job Function Administrative Assistant
Pay Type Hourly
