Accounting & Administrative Assistant

City Wide Facility Solutions • Milwaukee, WI • 5h ago

At City Wide Facility Solutions, we're always looking for A-level talent. Imagine an organization where people wake up every morning inspired to grow, be excellent and make an impact. Our passionately engaged A-Team works collaboratively in a fast-paced culture that emphasizes a dedication to serving others with excellence in all we do. Here you will find a high-energy work environment that balances high expectations with coaching, group support, and fun.

Who We Are

At City Wide Facility Solutions of Southeastern Wisconsin, we're more than a facility management company - we're a people-first, purpose-driven team committed to making a lasting impact. Our culture is built on servant leadership, integrity, teamwork, community impact and the belief that excellence is achieved when we lift others up. We celebrate wins, support our employees and contractors like family, always aim to be 1% better every day, and never lose sight of the bigger picture: helping our clients, contractors, and communities thrive.

Why You'll Love It Here

We're intentional about building a workplace where people are valued for who they are and what they bring. Whether it's receiving a raving review from a client, supporting a teammate, or contributing to a community initiative, you'll find purpose in your work and pride in your impact.

Is This You?

Do you have experience in accounting, bookkeeping, or office administration and enjoy keeping things accurate, organized, and running smoothly? Are you detail-oriented, dependable, and comfortable managing multiple priorities while supporting a fast-paced team? If so, consider this great opportunity with City Wide Facility Solutions! We are seeking an Accounting & Administrative professional to join our Milwaukee team. This role supports the day-to-day financial and administrative operations of the business, including accounts payable and receivable, invoicing, payment processing, deposits, collections, compliance documentation, month-end tasks, and general office administration. The ideal candidate is a strong communicator who takes initiative, follows through on responsibilities, identifies potential risks, and looks for opportunities to improve processes while providing excellent support to our clients, Independent Contractors, leadership, and team.

This position is based near downtown Milwaukee with expectations to work in the office 5 days per week full time.

Accounting Responsibilities

· Process accounts payable and accounts receivable transactions.

· Prepare and process customer invoices and contract billing.

· Apply customer payments and maintain accurate customer account records.

· Process daily bank deposits & ACH deposits.

· Prepare ACH transactions for approval.

· Process company credit card transactions and expense documentation.

· Prepare annual 1099 information for review.

· Review customer compliance documentation.

· Assist with collections and account follow-up.

· Maintain organized accounting files and supporting documentation.

· Assist with month-end accounting tasks as assigned.

· Be aware of any potential risks and propose ideas to management.

Administrative Responsibilities

· Answer and direct incoming phone calls.

· Process and distribute incoming and outgoing mail.

· Maintain office in a professional appearance.

· Maintain office supply inventory and place orders as needed.

· Prepare and distribute customer price increase notifications.

· Provide administrative support for special projects and department initiatives.

· Assist with document preparation, filing, and record maintenance.

· Support leadership with general administrative needs.

· Perform other duties as assigned to support the needs of the organization.

· Review Independent Contractor compliance documentation to activate vendor.

· Assist with Process Development & Implementation as directed.

· Cross Train with Independent Contractor Recruiter

Requirements

· Associate degree in Accounting, Business Administration, or related field preferred.

· Two or more years of accounting or bookkeeping experience preferred.

· Strong attention to detail and organizational skills.

· Proficient in Microsoft Office, especially Excel.

· Experience with accounting software preferred. Bonus if experience with Business Central

· Excellent communication and customer service skills.

· Ability to prioritize multiple tasks while maintaining accuracy.

Benefits

City Wide Facility Solutions offers competitive compensation and comprehensive benefits including:

Health Care Plan (Medical, Dental & Vision)

Retirement Plan (401k) with company match

15 Days PTO (Paid Time Off)

9 Company Paid Holidays

Exceptional Work/Life Balance

Training & Development

Opportunities for Advancement

Giving Back Matters Here

We believe that when we support our community, everyone benefits. That's why we offer paid volunteer time so you can give back to causes you care about - alongside a team that shares your heart for service. Whether it's through company-led outreach or supporting a charity of your choice, you'll be part of a ripple effect that makes a real difference.

Similar Jobs

Float Client Relationship Consultant 4 (Banker) Hartford and Multiple Locations, WI

U.S. Bank • Germantown, WI • 1h ago

Finance, Accounting & Banking

At U.S. Bank, we're on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it tak...

1h ago

Go to Apply

Wealth Management-Investment Portfolio Manager

U.S. Bank • Milwaukee, WI • 1h ago

Finance, Accounting & Banking

1h ago

Go to Apply

Float Client Relationship Consultant 4 (Banker) Hartford and Multiple Locations, WI

U.S. Bank • Menomonee Falls, WI • 1h ago

Finance, Accounting & Banking

1h ago

Go to Apply

Accountant

Robert Half • Franklin, WI • 5h ago

Finance, Accounting & Banking

Description We are looking for an Accountant to support day-to-day financial operations for a manufacturing organization in SouthEastern, Wisconsin. This Long-term Contract position is ideal for someone who is detail-ori...

5h ago

Go to Apply

Accounts Payable Specialist

In-Place Machining Co., Inc. • Milwaukee, WI • 5h ago

Finance, Accounting & Banking

Accounts Payable Specialist Milwaukee, WI Job Type Full-time Description Keep the Business Moving. Join a Team That Values Accuracy, Ownership, and Growth. Are you a detail-oriented professional who enjoys keeping things...

5h ago

Go to Apply

Senior Manager - Finance Managed Services

Deloitte • Milwaukee, WI • 22h ago

Finance, Accounting & Banking

Are you ready to help finance organizations operate differently? Deloitte's Enterprise Operations as a Service (EOaaS) practice helps organizations transform critical business operations through a combination of operatio...

22h ago

Go to Apply

Credit Data Steward

Old National Bank • Milwaukee, WI • 1d ago

Finance, Accounting & Banking

1d ago

Go to Apply

Billing Specialist - Accountant I

In-Place Machining Co., Inc. • Milwaukee, WI • 1d ago

Finance, Accounting & Banking

Billing Specialist - Accountant I Milwaukee, WI Job Type Full-time Description Join a Team That Keeps Projects Moving In-Place Machining Company (IPM) is seeking a motivated and detail-oriented Billing Specialist - Accou...

1d ago

Go to Apply

Fund Accounting Associate

CLA MILWAUKEE • Milwaukee, WI • 1d ago

Finance, Accounting & Banking

JOB REQUIREMENTS: CLA is a national professional services firm where our purpose is to create opportunities every day, for our clients, our people, and our communities through industry-focused wealth advisory, digital, a...

1d ago

Go to Apply

Accounting Assistant

Robert Half • Waukesha, WI • 1d ago

Finance, Accounting & Banking

Description We are looking for an Accounting Assistant to join a team in Waukesha, Wisconsin on a Contract basis. This onsite opportunity is well suited for someone who thrives in a detail-focused accounting environment...

1d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)