Marketing Coordinator - Proposals

Allied Universal • Tampa, FL • 1d ago

Company Overview:

Join Allied Universal® Facility Solutions! We're committed to delivering exceptional cleaning, landscaping, and restoration services for commercial facilities. Be part of a welcoming and collaborative team where innovation meets excellence. We offer steady, reliable work in janitorial management, full-time and part-time janitorial roles, maintenance, landscaping, and metal restoration. If you want to make a meaningful impact and build a lasting career, we have opportunities for you. Join us and grow with a leader in the industry!

Allied Universal® is hiring a Proposal Development Representative. The Proposal Development Representative will oversee the Request for Proposal (RFP), Request for Information (RFI), or rebid process for both new opportunities and existing clients, ensuring the production of high-quality professional materials that align with the agreed-upon win strategy. The Proposal Development Representative collaborates closely with the sales team to acquire new business and with the operations team to retain current clients, organizes and reviews all client-provided documents, develops project timelines, assigns responsibilities, and manages all deliverables to meet deadlines. Their role includes authoring, proofreading, and editing content, creating supporting graphics, and ensuring the material's consistency, clarity, relevance, and persuasiveness. The Proposal Writer also ensures that all content is well-written, accurate, and compliant with each solicitation's requirements, overseeing the entire process from request to delivery. Additionally, the Proposal Writer researches and writes new content for the shared library and helps develop sales presentations to support the sales process.

Why You'll Love this Role:

Help win new business - contribute to proposal development for RFP/RFI/RFQ submissions.

Cross-functional exposure - partner with Sales, Operations & Pricing on bid strategy and inputs.

Strengthen proposal writing skills - edit and format content using bid platforms and a proposal library.

This role is 100% onsite in our Tampa, FL office.

RESPONSIBILITIES:

Act as the central point of contact for all RFI /RFQ / RFP requests

Manage bid platforms for proposal submissions

Analyze solicitation documents to ensure full compliance with technical and operational requirements

Coordinate with Sales, Operations, Pricing to gather required information

Conduct fact-finding calls with internal stakeholders as needed to clarify scope and requirements

Write, edit, format, and tailor proposal responses using the company's proposal library and software systems

Compile all content into cohesive, professionally formatted proposal and quote documents

Provide daily status updates on active proposals and deadlines and monitor timelines to ensure on-time completion and submission of all proposals

Manage electronic proposal files and maintain the company's proposal library software

Complete pre-qualification documentation and vendor registration materials as required

Support post-submittal follow-up requests as needed

QUALIFICATIONS (MUST HAVE):

Must possess one of the following:

Bachelor's degree in Management, Marketing, Business Administration, or related field

Associate's degree in Management, Marketing, Business Administration, or related field with a minimum of three (3) years of work experience managing or supporting the proposal development process

Minimum of two (2) years of proposal development, administrative experience

Experience managing multiple deadlines and priorities in a high-volume proposal environment supporting 800-1,000+ proposals annually.

Experience responding to government or commercial RFPs (service industry preferred)

Experience with navigating procurement portals

Experience working in cloud-based proposal management systems.

Intermediate to advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

Proficiency with Adobe Suite

Ability to manage multiple projects with varying deadlines in a fast-paced environment

Strong organizational and time management skills with strict attention to detail

Excellent writing, editing, proofreading, and communication skills

Strong work ethic with the ability to work independently and collaboratively within a team

PREFERRED QUALIFICATIONS (NICE TO HAVE):

Online procurement platforms experience

BENEFITS:

Medical, dental, vision, basic life, AD&D, retirement plan and disability insurance

Eight paid holidays annually, five sick days, and four personal days

Vacation time offered at an accrual rate of 3.08 hours biweekly; unused vacation is only paid out where required by law

Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com

If you have difficulty using the online system and require an alternate method to apply or require an accommodation, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices .

Job ID: 2026-1649987

Location: United States-Florida-Tampa

Job Category: Sales and Marketing

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