Administrative Assistant

Robert Half • Suffern, NY • 2h ago

Description

We are looking for an Administrative Assistant to support daily office operations near Suffern, NY. This long-term contract position is ideal for someone who is highly organized, responsive, and comfortable handling a range of clerical and front-desk responsibilities. The role will work closely with leadership, maintain administrative workflows, and help ensure the office runs smoothly each day.

Responsibilities:

Coordinate day-to-day administrative activities to support leadership and keep business operations organized and efficient.

Create, review, and submit purchase orders accurately while maintaining proper documentation and tracking details.

Manage incoming calls, direct inquiries appropriately, and provide clear communication to internal and external contacts.

Perform front-desk and receptionist functions, including greeting visitors and maintaining a welcoming office environment.

Enter, update, and verify data in company records and administrative files with a high level of accuracy.

Organize documents, correspondence, and office materials to improve accessibility and support ongoing business needs.

Requirements - Prior experience in administrative support, office coordination, or a similar clerical role.

Ability to handle inbound calls effectively and route messages or requests efficiently.

Strong data entry skills with close attention to accuracy and detail.

Experience performing receptionist or front-office responsibilities in a detail-focused setting.

Proficiency with general administrative office tasks, including recordkeeping and document management.

Strong organizational and communication skills with the ability to manage multiple priorities effectively. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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