Office Support Specialist II 2026-01970
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Office Support Specialist II 2026-01970
Salary
$25.21 - $28.01 Hourly
Location
Cheyenne, WY
Job Type
Permanent Full-time
Job Number
2026-01970
Department
Department of Environmental Quality
Division
Solid Waste
Opening Date
08/05/2026
Closing Date
Continuous
FLSA
Non-Exempt
Job Classification
BAAS06
Description
Benefits
Questions
Description and Functions
Open Until Filled
GENERAL DESCRIPTION:
The Wyoming Department of Environmental Quality's (DEQ) mission is to protect, conserve and enhance the quality of Wyoming's environment for the benefit of current and future generations.
The Solid and Hazardous Waste Division (Division) within DEQ is seeking a candidate to join our team and be an active participant in the DEQ mission. The Office Support Specialist position provides high-quality administrative assistance to the Division and the general public. The position is an integral part of the Division and helps with compliance with State and Division policies, assists the Administrator with a variety of tasks, interfaces with the general public, and performs other general duties to assure smooth operations within the Division. Learn more about the Division here:https://deq.wyoming.gov/shwd/.
Discover the Cheyenne Advantage: High Quality of Life, Zero State Income TaxNestled at the intersection of Western heritage and modern convenience, Cheyenne offers the ideal balance of career growth and personal fulfillment. Enjoy no state income tax-meaning you keep more of what you earn-alongside a low cost of living and short average commutes of around 13 minutes. Outside of work, immerse yourself in world-class outdoor recreation, from hiking in nearby Curt Gowdy State Park and Vedauwoo to local trail systems right in town. Plus, with Colorado's Front Range and Denver just a short drive away, you get big-city access with small-town warmth and clean air.
Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:
Comprehensive health, dental, and vision insurance
Paid vacation, sick leave, FMLA, and holidays
Retirement - Pension and 457B plans that help you build a secure future
Flexible schedules and work-life balance options
Meaningful work that makes a difference for Wyoming communities
and MUCH MORE! Click here for detailed information (https://ai.wyo.gov/for-job-seekers/benefit-information) , or you can watch this short video to learn about our benefit package! (https://youtu.be/DxeKSDMAjcw?si=90XLWN-kJ1Y0EGfL)
Want to see the full value of your compensation beyond salary? ?? Explore our Total Compensation Calculator:https://compensationcalculator.wyo.gov
Human Resource Contact:deq.hr@wyo.gov
ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed in the job level.
Administering the Division's records management system, including managing all current correspondence and documents sent and received by the Division for the Lander, Casper, Sheridan, and Cheyenne offices.
Managing the digital database and adding metadata to existing files and working with the Records and Database Management Specialist to ensure that digital records are all present and easy for staff to utilize.
Assist the Division with the rulemaking process, including planning, scheduling, and arranging for public meetings, Advisory Board meetings, and other duties as necessary.
Greet and screen visitors, interview them to evaluate and determine needs, and refer them appropriate staff or other support agencies.
Answers the Division main phone number and routes calls to appropriate staff.
Screens and corrects documents for formatting, punctuation, and grammar; conducts proof-reading.
Resolves problems and makes recommendations for improvements.
Provide general administrative assistance to the Division.
Provides customer service, as they are often the first point of contact for the Division.
Acts as liaison between director, division administrator, and program managers to coordinate calendars for meetings and conference calls.
Reports time for executives weekly and vehicle mileage as necessary.
Procure travel permissions and make travel arrangements for staff.
Monitors fiscal documentation such as travel vouchers, expense vouchers, accounting of state purchase card and requisitions.
Coordinate with staff to publish public notices of division activities and comment opportunities in newspapers, on the website, and through e-mail delivery systems, ensuring accuracy, compliance with statutory requirements, and appropriate budget codes.
Qualifications
KNOWLEDGE:
Must have technological knowledge of computer application systems and comfortable using a variety of software programs like Word, Excel, Google, Google Docs, Smartsheet, and SharePoint and the ability to utilize internal and online database systems.
Must have good verbal and written communication skills in working with the general public and other staff.
Ability to use office equipment, including general maintenance.
Ability to organize, prioritize, problem solve and maintain strong customer service skills.
Ability to proofread accurately and ask for clarification as necessary.
Experience working in a team-oriented, collaborative environment, with the ability to work well
with others.
Knowledge of techniques for providing a high level of customer service.
Knowledge of the principles and procedures of record keeping and reporting, basic accounts payable and purchasing.
Knowledge and skill of reviewing and editing documents for accuracy and completeness.
Knowledge of telephone etiquette and coordinating telephone and visitor traffic.
Strong organizational and attention to detail skills.
Ability to demonstrate independent judgment and decision-making skills to ensure program requirements are met and procedures are followed.
Ability to work with people with developmental disabilities.
Ability to work cooperatively with staff and the general public.
MINIMUM QUALIFICATIONS:
Education:
Associate's Degree (typically in Business)
Experience:
0-2 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I
OR
Education & Experience Substitution:
2-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I
Certificates, Licenses, Registrations:
None
Necessary Special Requirements
PHYSICAL WORKING CONDITIONS:
Professional office setting.
Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying items, driving an automobile, etc.
Ability to pick up and move boxes of records from one place to another.
May travel occasionally to other DEQ offices.
NOTES:
FLSA: Non-Exempt
The Wyoming Department of Environmental Quality may use a video interview as a mandatory first step of our process. If chosen for a video interview you will receive an email with all the necessary information to complete the process.
Supplemental Information
020-Wyoming Department of Environment Quality- Solid and Hazardous Waste Division
Clickhere (https://ai.wyo.gov/divisions/human-resources/consultative-services/compensation/pay-tables-salary-averages) to view the State of Wyoming Classification and Pay Structure.
Click here (https://compensationcalculator.wyo.gov/) to view the State of Wyoming total Compensation Calculator.
URL:http://agency.governmentjobs.com/wyoming/default.cfm
The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.
Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.
Working for the State of Wyoming means more than a job - it's a stable, rewarding career that lets you make a difference while enjoying a great quality of life.
Employees enjoy:
Comprehensive health coverage- medical, dental, and vision plans for you and your family
Voluntary Benefits- including life insurance for you and family members, ambulance, pet insurance, short/long-term disability, flex spending and health savings accounts
Multiple retirement options- including the Wyoming Retirement System and a 457B account, helping you plan for long-term financial security
Generous paid leave and flexible schedules- vacation, sick leave, paid FMLA and 11 paid holidays each year
Public Service Loan Forgiveness eligibility- for those with qualifying student loans
Training and professional development- to support your career growth and advancement
Employee Assistance Program - Includes paid short-term counseling, legal, financial and work-life benefits and select employee discounts
Wellness Program - Earn paid time off and incentives by focusing on your personal health
Know your full value.
Your paycheck is only part of the picture. The State of Wyoming offers a Total Compensation Calculator that shows the full value of your salary plus benefits, so you can clearly see what your complete compensation package looks like.
Explore your total compensation:https://compensationcalculator.wyo.gov/
WORKING FOR THE GREATEST STATE IN THE NATION - Wyoming offers a lifestyle you can't find anywhere else - wide-open spaces, clean air, friendly communities, year-round recreation, andno state income tax.
Click here for detailed information (https://ai.wyo.gov/for-job-seekers/benefit-information) or you can watch this short video to learn about our benefit package! (https://youtu.be/DxeKSDMAjcw?si=90XLWN-kJ1Y0EGfL) .
