Department Assistant - Global Facilities (Kansas City)

Burns & McDonnell • Kansas City, MO • 1d ago

Description

The Department Assistant will provide administrative support for department management to ensure continuity of daily department functions and operations by collaborating to provide and present department information. This position coordinates with department management to provide administrative services in conjunction with department and business line goals and objectives.

Facilitates the dissemination of information to the department and project teams as part of the overall communications and department management process.

Resolves questions regarding the department; research and provide appropriate answers.

Prepare and present meeting notes, presentations and tables utilizing Excel, PowerPoint, Access and other programs.

Develop procedures pertaining to departmental and business line requirements and assist in the development of business initiatives for the department.

Monitor department deadlines and benchmarks and support presentation of monthly progress reports including tracking action items and progress updates.

Plan, coordinate and facilitate on-site and off-site meetings for the department. This may include department orientation and training, stakeholder meetings, management meetings, periodic reviews, etc.

Coordinate the required training programs and records for department personnel in conjunction with the corporate training department and project requirements to ensure compliance. This includes the coordination of vendor lunch and learns.

Monitor, review, and approve standard expenditures to ensure the activities of the department are conducted within established budgets.

Prepare a variety of communication including emails, meeting agendas, and meeting minutes.

Responsible for handling sensitive and confidential information.

Coordinate department related issues and complaints, such as operational resources, workstations, space assignments and supplies, and follow up that resolution has been obtained.

Foster employee engagement and organizational culture by planning team events and creating opportunities that strengthen collaboration and connections between team members.

Demonstrate initiative by embracing new responsibilities, supporting cross-functional efforts, and contributing wherever needed to advance departmental and divisional goals.

Books travel for specified individuals.

Organizes and submit expense reports for specified individuals.

Supports the onboarding of all new employees, including welcome communications and desk setup.

Oversees the floorplan and manages the hoteling spots for travelers, including desk assignment and making sure they are kept clean

Supports travelers from regional offices as needed.

Event coordination and support, including logistics such as room layout, IT support request, food orders, and clean up.

Performs other duties as assigned.

Complies with all policies and standards.

Qualifications

High School Diploma/GED required.

Applicable office/clerical experience preferred.

Advance knowledge in Microsoft Word, Excel, Access and PowerPoint required.

Ability to work independently; demonstrating accuracy, reliability, and problem-solving skills.

Excellent organization skills, attention to detail, verbal and written communication skills, and ability to handle multiple tasks.

Demonstrated ability to communicate professionally and effectively with all levels within an organization and with others outside of the organization (i.e. clients, vendors, business partners, community leaders).

This job posting will remain open a minimum of 72 hours and on an ongoing basis until filled.

EEO/Disabled/Veterans

Job Administrative/Office Support

Primary Location US-MO-Kansas City

Schedule: Full-time

Travel: No

Req ID: 263510

Job Hire Type Experienced #LI-STA #GFS

Similar Jobs

Warehouse Order Picker Part Time 1st Shift

Staples • Kansas City, MO • 12min ago

Manufacturing & Warehouse

4:00am-9:00am/Monday-Friday We offer pay for performance where associates can earn additional compensation if they meet certain productivity thresholds. Join our Staples World Class Supply Chain Team and deliver essentia...

12min ago

Go to Apply

District Sales Executive

Expeditors • Kansas City, MO • 16min ago

Sales & Marketing

"We're not in the shipping business; we're in the information business" -Peter Rose, Expeditors Founder Global supply chain management is what we do, but at the heart of Expeditors you will find professionalism, leadersh...

16min ago

Go to Apply

Animal Welfare Host

LEGOLAND • Kansas City, MO • 17min ago

What you'll bring to the team Join Our Team and Help Care for an Incredible Aquatic World Are you passionate about animal welfare, marine life, and creating unforgettable experiences for guests? We are looking for an ent...

17min ago

Go to Apply

Manager Value Analyst RN

Truman Medical Centers • Kansas City, MO • 17min ago

Management & Administrative

If you are a current University Health or University Health Physicians employee and wish to be considered, you must apply via the internal career site. Please log into myWORKDAY ( http://www.myworkday.com/trumed/d/home.h...

17min ago

Go to Apply

District Sales Executive

Expeditors • Kansas City, MO • 18min ago

Sales & Marketing

We take care of our employees, and they take care of our customers! Become a member of a global community! The international logistics industry is an integral piece of the global trade puzzle; we make the world go round....

18min ago

Go to Apply

Registered Nurse - Quality Management Consultant

Veterans Affairs, Veterans Health Administration • Kansas City, MO • 28min ago

Hospital & Medical

Summary The Registered Nurse (RN) - Quality Management (QM) Consultant functions as a clinical expert and executes position responsibilities that demonstrate leadership, experience, and creative approaches to management...

28min ago

Go to Apply

Health System Specialist

Veterans Affairs, Veterans Health Administration • Kansas City, MO • 28min ago

Hospital & Medical

Summary The Kansas City VA Medical center is offering a detail and/or Temporary Promotion as a Health System Specialist in support of the Director's Office. This is a temporary assignment for an initial 120 days, may be...

28min ago

Go to Apply

Registered Nurse - Quality Management Consultant

Veterans Affairs, Veterans Health Administration • Kansas City, MO • 34min ago

Hospital & Medical

34min ago

Go to Apply

Registered Nurse- Intensive Care Unit

Veterans Affairs, Veterans Health Administration • Kansas City, MO • 40min ago

Hospital & Medical

Summary This position is eligible for the Education Debt Reduction Program (EDRP), a student loan payment reimbursement program. You must meet specific eligibility requirements per VHA policy and submit your EDRP applica...

40min ago

Go to Apply

Physician (Regular Ft)-Radiology Service Chief

Veterans Affairs, Veterans Health Administration • Kansas City, MO • 43min ago

Hospital & Medical

Summary The Kansas City VA Medical Center is seeking a full-time board certified or board eligible Radiology to act as the Service Chief of the Radiology Service. The incumbent will carry an appropriate clinical workload...

43min ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)