Summary THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE POSITION. This National Guard position is for a Supply System Analyst (Title 32) (Indefinite), Position Description Number D0888P01 and is part of the VA G4, National Guard. Responsibilities As a Supply System Analyst (Title 32) (Indefinite), GS-2003-11, you perform the below duties: Reviews, analyzes, and interprets logistical directives and procedural instructions, to include internal controls from higher authority, and recommends local policy and procedures for the Division. Recommends substantial changes in technical, operational, and clerical procedures as appropriate. Performs extensive research, comprehensive analysis, and applies sound judgment in recommending resolution to major logistical problems, changing local policy, or assigning responsibility for projects to subordinate branches. Coordinates the activities of the Division with other functional area managers to correct problems, evaluate readiness, or perform complex logistical studies. Reviews results of property book validations, and external evaluations to determine systemic problems. Develops and recommends corrective action to systemic problems. Coordinates with the National Inventory Control Points (NICP), National Guard Bureau (NGB), Department of the Army (DA), Department of Defense (DOD), etc., to ensure effective and efficient support to the State. Provides functional analysis of automated support requirements. Investigates and analyzes a variety of supply problems, questions, or conditions related to fielded automated logistic systems. Recommends Engineering Change Proposals (ECPs) to modify, change, or enhance applicable logistics programs in Standard Army Management Information Systems (STAMIS). Participates in ensuring automated logistical systems adequately support logistical functional requirements to manage the supply support activity. Provides functional requirements to the Director of Information Management (DOIM). Incumbent is responsible for coordination, implementation, and evaluation of the Division's responsibilities in the Army's Management Control Program, to include internally supplemented controls. Keeps supervisor advised on current status of management control issues within the Division. Provides recommendations on material weaknesses corrections. Assists subordinate branches within the Division in establishing local procedures. Reviews logistical reports and recommends action to ensure overall effectiveness. Advises on available sources of personnel, funds, and facilities for the operation of the Supply and Services Division. Analyzes logistical functions for potential improvement and recommends action to correct deficiencies. Monitors follow-up action on audits, evaluations, and inspection reports. Evaluates the effect of new supply and services programs on funding requirements and develops or participates in the development of justification for budget submission/modification. Assists in the preparation of the State Operating Budget SOB) and financial programs in the Division. Reviews all funding documents such as MIPRs, MILSTRIP, etc., to determine adequacy of program support. Coordinates with Division program managers on funding allocation and expenditures. Reviews and analyzes unliquidated obligations and funding reservations. Analyzes financial reports for abnormal conditions or trends. Develops recommendations for corrective action. In conjunction with customer assistance, incumbent acts as a focal point of contact for systemic logistical issues within the Supply and Services Division and between the Supply and Services Division and customers. Incumbent resolves all issues and keeps the Supervisor informed. Responsible for the work of assigned personnel. Performs the supervisory and managerial responsibilities. Assigns work to functional staff members in accordance with established organization mission and functions, workload fluctuations and personnel availability. Defines and interprets governing policies, procedures and regulations. Provides financial advice and renders decisions on major problems. Reviews operating procedures and policies with respect to the desired performance objectives of management. Advises management of operating areas at risk of not achieving desired performance and recommends corrective actions. Develops or directs the development of new or changed internal operating procedures and instructions.. Assigns and reviews work daily, weekly or monthly; ensures production and accuracy requirements are met; approves leave; and recommends performance standards and ratings. Plans work to be accomplished by subordinates, sets and adjust short-term priorities and prepares schedules for completion of work. Assigns duties to subordinates based on priorities, selective consideration of the difficulty and requirements of assignments and capabilities of employees. Advises, counsels or instructs the employees on both work and administrative matters. Interviews candidates for vacant positions and recommends appointments, promotions, or reassignments to such positions. Performs other duties as assigned. Requirements Conditions of Employment Qualifications NOTE: Qualifications are based on breadth/level of experience. In addition to describing duties performed, applicants must provide the exact dates of each period of employment (from MM/DD/YY to MM/DD/YY) and the number of hours worked per week if part time. As qualification determinations cannot be made when resumes do not include the required information, failure to provide this information may result in disqualification. Applicants are encouraged to use the USAJOBS Resume Builder to develop their federal resume. NOTE: All job seekers will be required to limit their resumes to 2 pages in length when applying for job opportunity announcements (JOAs) Remarks: This position is being advertised as an indefinite appointment and applicant selected may be released at any time and advised of his/her rights and benefits to which entitled. In the event a permanent employee is accepted for this indefinite position, there will be a change in their tenure from permanent to indefinite. Indefinite appointments may be made permanent at a later date without competition. WHO CAN APPLY: GROUP I - All qualified Male/Female Commissioned Officer (O1/2Lt - O3/CPT) currently employed (permanent) in the Virginia Army National Guard Military Technician Program. GROUP II - All qualified Virginia Army National Guard Male/Female Commissioned Officer (O1/2Lt - O3/CPT), regardless of employment status (Traditional, Military Technician or AGR). To be considered as a Group II applicant, proof of appointment/enlistment in the Virginia National Guard must be attached if the appointment/enlistment occurred within 60 days prior to, or during, the advertisement period. Military Grades: Commissioned Officer (O1/2Lt - O3/CPT) GENERAL EXPERIENCE: Applicant must have experience, education, or training which has provided the applicant with a general knowledge of one or more aspects of the supply field. SPECIALIZED EXPERIENCE: Applicant must have at least 12 months of specialized experience, equivalent to at least the GS-9 level, or equivalent pay band in other pay systems in the Federal government? This experience may also have been obtained in the private sector but must demonstrate that it is comparable to the GS grade indicated. This experience must include activities such as: Experience supervising and/or managing supply personnel and a variety of supply functions. Knowledge on the entire inventory management supply system. Experience coordinating with other organizations on complex and controversial supply issues. Experience providing advice and guidance on supply regulations to upper levels of management regarding supply functions. Education If you are using Education to qualify for this position, Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related You must provide transcripts or other documentation to support your Educational claims. To receive credit for Education, you must provide documentation of proof that you meet the Education requirements for this position. Additional Information If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (Register | Selective Service System : Selective Service System (sss.gov)).
