Executive Assistant

Robert Half • Newburyport, MA • 3h ago

Description We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Massachusetts. This contract-to-permanent opportunity is ideal for someone who thrives in a fast-paced environment, handles sensitive information with discretion, and brings strong organizational judgment to daily operations. The person in this role will serve as a key partner to the President, help coordinate executive priorities, and contribute to internal communications, reporting, and special events.

Responsibilities:

Manage the President's day-to-day administrative needs, including drafting clear correspondence, preparing documents, and ensuring timely follow-through on key requests.

Support leadership initiatives by coordinating projects, organizing materials, and providing clerical and administrative assistance across a range of business priorities.

Create high-quality reports, spreadsheets, presentations, and charts while compiling leadership updates for recurring finance and board-level reporting.

Prepare and distribute internal communication materials on behalf of executive leadership, ensuring messaging is clear, accurate, and delivered on schedule.

Maintain a high level of confidentiality when handling sensitive information, executive communications, and organizational documents.

Provide oversight and guidance for front desk and reception coverage to help ensure an efficient office experience.

Plan and coordinate company and board events by securing venues, arranging catering, assembling materials, organizing support staff, and assisting on-site as needed.

Partner with organizational leadership on fundraising efforts by helping develop and execute events and activities that advance strategic goals.

Coordinate executive calendars, schedule meetings, and arrange travel logistics to support leadership effectiveness and time management. Requirements - Proven experience providing direct administrative support to senior executives or organizational leadership.

Strong ability to manage calendars, coordinate executive meetings, and prioritize multiple time-sensitive tasks.

Experience arranging business travel and handling related logistics with accuracy and efficiency.

Advanced proficiency in preparing high-quality documents, spreadsheets, reports, and presentation materials.

Excellent written and verbal communication skills, with the ability to produce clear internal and external correspondence.

Demonstrated discretion and sound judgment when working with confidential information.

Ability to coordinate events and support cross-functional projects in a deadline-driven environment. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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