Administrative Coordinator

Robert Half • Schaumburg, IL • 5h ago

Description

We are looking for a highly organized Administrative Coordinator to support daily operations in Schaumburg, Illinois. This contract-to-hire opportunity is ideal for someone who thrives in a fast-moving environment, adjusts easily to changing priorities, and enjoys keeping teams aligned and on schedule. The person in this role will manage documentation, coordinate meetings and calendars, and serve as a reliable point of contact for vendors and customers. Strong communication skills, attention to detail, and confidence using business software are essential for success.

Responsibilities:

Coordinate administrative activities that keep internal teams organized, informed, and prepared to meet daily priorities.

Manage customer-facing contracts and related documentation with accuracy, timeliness, and proper follow-through.

Communicate with vendors to track updates, resolve outstanding items, and maintain productive working relationships.

Scan, file, and organize records so documents remain accessible, current, and compliant with internal standards.

Arrange meetings and time-sensitive team gatherings promptly, ensuring the right participants are informed and prepared.

Support calendar management and scheduling needs to help maintain smooth day-to-day operations.

Respond to inbound calls and direct inquiries professionally while providing timely administrative support.

Use Microsoft Office and Salesforce to update information, track activities, and assist with operational workflows.

Requirements

Previous experience in administrative support, office coordination, or a similar business support role.

Proficiency with Microsoft Office applications, including Outlook, Word, SharePoint, and Excel.

Experience handling contracts, business documents, and general records management tasks.

Ability to manage calendars, coordinate schedules, and respond effectively to shifting priorities.

Strong communication skills with the ability to interact professionally with customers, vendors, and internal teams.

Comfortable working in a fast-paced environment where responsibilities may vary from day to day.

Experience answering inbound calls and providing responsive administrative assistance.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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