Job Title: Administrative Support - Human Resources
Job Description
This role provides dedicated administrative and filing support to the Human Resources function, ensuring HR records are accurately organized, maintained, and prepared for audits and retention processes. You will manage physical HR documentation, support data privacy and confidentiality requirements, and collaborate with the HR team to keep all records audit-ready and compliant with company policies and employment law.
Responsibilities
Sort, label, and file physical HR documents in accordance with established annual file review processes.
Organize and consolidate HR files and prepare documentation for offsite retention processes.
Create and maintain master files for all HR records to ensure clear, comprehensive documentation.
Identify files that are due for retention action, including archiving, secure destruction, or continued retention based on the company's retention schedule.
Prepare HR files for archiving or secure disposal in compliance with company policy.
Apply retention labels to HR records according to established retention schedules.
Assist in identifying records that have met their retention period and require secure destruction.
Lead and support the HR team in maintaining audit-ready documentation and organized file systems.
Perform accurate data entry and clerical tasks related to HR administration and record keeping.
Use Microsoft Office tools to track, organize, and report on filing and document management activities.
Follow all applicable data privacy and confidentiality guidelines, including company policies and employment law requirements.
Communicate clearly and professionally with HR colleagues and other stakeholders regarding documentation needs and processes.
Support basic project planning activities related to document organization and filing initiatives.
Essential Skills
At least 1 year of experience in filing, coordination, or HR administration.
Hands-on experience with document organization and physical filing of records.
Proficiency with Microsoft Office Suite (such as Word, Excel, and Outlook).
Strong data entry skills with attention to accuracy and detail.
Experience providing administrative support within a human resources or clerical environment.
Ability to follow and apply data privacy and confidentiality guidelines, including company policy and employment law requirements.
Strong communication skills, both written and verbal.
Ability to organize and maintain HR documentation and records in a structured, audit-ready manner.
Additional Skills & Qualifications
Experience in HR administration or HR support roles.
Background in human resources, data entry, and general administrative support.
Clerical experience in a fast-paced environment.
Auditing experience related to documentation or record retention (nice to have).
Project planning skills, especially for organizing filing and documentation projects (nice to have).
Work Environment
This position is based at a Michigan Assembly Plant and supports the on-site Human Resources team. The role follows a standard Monday through Friday schedule, typically from 8:00 AM to 4:30 PM. You will work in a plant-based office environment with access to standard office equipment and Microsoft Office tools, handling physical HR files and records on a regular basis. The setting requires careful attention to confidentiality and secure handling of documents, with a professional office dress code appropriate for a manufacturing plant HR office.
Job Type & Location
This is a Contract position based out of Wayne, MI.
Pay and Benefits
The pay range for this position is $20.71 - $22.78/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Wayne,MI.
Application Deadline
This position is anticipated to close on Aug 11, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
