Senior Administrative Assistant II

Texas Tech University • Lubbock, TX • 4d ago

45591BR

Extended Job Title:

Position Description:

Performs responsible and complex administrative support or technical program assistance work. Work is performed under general supervision from the administrator. Direct supervision of subordinate personnel may be included in the job responsibilities.

Requisition ID:

45591BR

Travel Required:

None

Major/Essential Functions:

Serve as secondary receptionist to the Office of the President: greet guests into the suite and connect them with the appropriate person, meeting or department; answer phone calls-answer questions, offer suggestions and/or link them with a suitable resource, assist with opening and/or closing of the office; serve as backup to Senior Administrative Assistant I in other administrative duties

Assist with general office duties: prepare correspondence and documents (real and digital); copy, print, scan and fax; receive, sort, log and distribute mail and other incoming documents; prepare coffee and other beverages for the office and meetings; assist with preparing office and meeting spaces with needed supplies, including but not limited to, beverages and snacks, and serve as audio/visual A/V resource

Secondarily will support the Events Department with their administrative needs

Procurement, financial, travel and accounting processes: create, manage and reconcile requisitions, purchase orders, invoices, receipts, statements and other documents associated with TTU purchasing systems/processes; account for expenses connected to each event; make travel arrangements for multiple individuals-including, but not limited to, flight, hotel and vehicle; prepare necessary documentation to reconcile travel using TTU travel systems/processes

Ornaments: process walk in orders; balance credit card transactions against orders; prepare deposits; responsible for inventory of ornaments; pull reports; assist with online orders as needed

Miscellaneous: work closely with student assistants and other staff members to be certain the office is

appropriately staffed

Other duties as assigned by President's Office suite staff members

Grant Funded?:

Pay Basis:

Hourly

Schedule Details:

varies between 7:30 am-5:30 pm Monday-Friday / rotating flexible schedule

Work Location:

Lubbock

Department:

President's Office

Required Attachments:

Cover Letter, Professional/Personal References, Resume / CV

Job Type:

Full Time

Shift:

Day

Required Qualifications:

Bachelor's degree in clerical/administrative area. Two years progressively responsible administrative or related experience, including one-year supervisory experience. Additional job related experience may substitute for required education on a year-for-year basis.

Does this position work in a research laboratory?:

About the Department and/or College:

Office of the President (https://www.ttu.edu/president/)

Special Instructions to Applicants:

Please include a resume, cover letter and personal and professional references with your application.

Safety Information:

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Pay Statement:

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan.

EEO Statement:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.

About the University:

Founded in 1923, Texas Tech University began with a mission to serve the needs of West Texas, but its impact has always reached far beyond. Today, Texas Tech, located in Lubbock (pop. 300,000+), is home to a vibrant community of more than 42,000 students.Texas Tech's 1,800-acre campus showcases Spanish Renaissance architecture and is home to one of the country's largest public art collections. Its 13 colleges include a prestigious School of Law and a distinguished School of Veterinary Medicine. These programs equip students with the skills and knowledge needed to excel in their respective fields. Built on the values of West Texas - hard work, grit and authenticity - the university graduates students who are deeply engaged in service to their communities and well-positioned to succeed in the world. Texas Tech is committed to achieving research and scholarly accomplishments that compare favorably to the member institutions of the Association of American Universities (AAU). For more than 100 years, Texas Tech has been a premier destination for those seeking a world-class education and a unique, personalized experience as a member of the Red Raider family.

Job Family:

Organizational Administration

Job Sub Family:

Administrative Operations

Knowledge, Skills, and Abilities:

General office skills: keyboarding; computers; copy, scan and facsimile and other common office equipment; web navigation; filing systems; phones; greeting public, giving direction or instruction; organization; word/document processing; writing skills; professionalism; possess strong communication and peoples skills; attention to detail; accuracy; multitasking; discretion and judgment; timeliness, accuracy.

Knowledge of State of Texas procurement policies; Texas Tech procurement, financial guidelines; Proficient use of multiple software programs especially Microsoft Office products including Outlook, Word, Excel, Teams and Access; Professionalism in an executive office.

Hourly Pay Range:

$19.47 - $25.29 - $31.15

Similar Jobs

Sales Manager

Michaels • Lubbock, TX • 6h ago

Management & Administrative

Store - LUBBOCK, TX The Sales Manager leads and champions a high-performing selling culture across the store, driving strong sales results and an engaging customer experience. This role oversees front-end and service ope...

6h ago

Go to Apply

Administrative Assistant

Texas Tech University • Lubbock, TX • 3d ago

Management & Administrative

45596BR Extended Job Title: Administrative Assistant Position Description: Performs routine administrative support or technical program assistance work. Works under moderate supervision with limited latitude for the use...

3d ago

Go to Apply

Territory Sales Manager

Keurig Dr Pepper • Lubbock, TX • 3d ago

Management & Administrative

Job Overview: Territory Sales Manager - Lubbock, TX The Territory Sales Manager is responsible for sales, operations and P&L of a branch to meet financial and company objectives for profitability and growth. Manage s...

3d ago

Go to Apply

Sales Account Manager

Mcm Elegante Hotel • Lubbock, TX • 6d ago

Management & Administrative

::: {tabindex="-1"} Responsibilities ::: ::: {tabindex="-1"} Develope and implement effective sales strategies to achieve company targets within the hospitality sector. ::: ::: {tabindex="-1"} Manage and nurture relation...

6d ago

Go to Apply

Part Sales Manager - Full Time

AutoZone, Inc. • Lubbock, TX • 1w ago

Management & Administrative

Job Description AutoZone's Store Management team drives store performance, fosters a productive team, and ensures exceptional customer service. Managers and MITs play a key leadership role, expected to Live The Pledge an...

1w ago

Go to Apply

Manufacturing Manager

Kelly Services • Lubbock, TX • 1w ago

Management & Administrative

For those who want to keep growing, learning, and evolving. We're seeking a Manufacturing Manager to join a leading manufacturing organization located in Lubbock, TX. Sound interesting? Take a closer look below-you owe i...

1w ago

Go to Apply

Customer Service Associate

Walgreens • Lubbock, TX • 1w ago

Management & Administrative

Job Description: Models and delivers a distinctive and delightful customer experience. Registers sales on assigned cash register, provides customers with courteous, fair, friendly, and efficient checkout service. Custome...

1w ago

Go to Apply

Operations Manager

Raising Cane's • Lubbock, TX • 1w ago

Management & Administrative

Company Description Initial hiring pay range (based on location, experience, etc.): $ 22.25/ hour At Raising Cane's Chicken Fingers®, we serve only the most craveable chicken finger meals - it's our One Love! Known for o...

1w ago

Go to Apply

Unit Manager - Event & Culinary Operations

Texas Tech University • Lubbock, TX • 1w ago

Management & Administrative

45386BR Extended Job Title: Unit Manager - Event & Culinary Operations Position Description: Manages a unit within a department. Plans, organizes and develops goals and procedures for the unit. Represents the unit to...

1w ago

Go to Apply

Project Manager

LUBBOCK COUNTY • Lubbock, TX • 2w ago

Management & Administrative

Job Number: 202600140 Summary Responsibilities include overseeing the construction of renovations and new construction pertaining to the maintenance and sustainment of 57 County facilities (1.5 million square feet) value...

2w ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)