Admin Assistant/EA/HR Support

Robert Half • Burlingame, CA • 3h ago

Description

Administrative Assistant/EA/HR Assistant

Exciting growing Ai company is seeking an Administrative Assistant to join their growing team. This role blends executive assistance, office coordination, and HR support in a fast-moving AI company environment. Position offers excellent benefits, bonus, and equity.

Responsibilities:

Manage executive scheduling, coordinate travel arrangements, and prepare expense submissions with accuracy and timeliness.

Provide administrative support to leadership, including assistance with HR-related coordination and routine operational tasks.

Serve as the primary on-site point of contact for guests and clients, ensuring a welcoming, well-run, and attentive office experience.

Oversee day-to-day office operations by maintaining common areas, restocking kitchen and office supplies, and arranging meals for meetings or visitors.

Support presentations, meetings, and client demonstrations by setting up materials and troubleshooting basic technology needs.

Coordinate internal meetings, team events, and company-wide gatherings to ensure logistics run smoothly from planning through execution.

Manage front desk and reception activities, including greeting visitors, answering the door, and directing inquiries appropriately.

Handle confidential communications and sensitive information with sound judgment and close attention to detail.

Provide broad administrative assistance as needed and take on additional duties assigned by the reporting manager.

Requirements

Bachelor's degree required.

At least 3 years of experience in administrative support, office coordination, or a similar client-facing role.

Strong technical skills, including the ability to assist with presentations, demonstrations, and general office technology.

Advanced working knowledge of Microsoft Office and familiarity with collaboration and AI tools such as ChatGPT, Gemini, or Claude.

Proven ability to prioritize tasks, manage multiple responsibilities, and meet deadlines in a fast-paced environment.

Strong problem-solving ability, sound judgment, and a proactive approach to day-to-day support needs.

Excellent verbal and written communication skills with a detail-oriented and service-oriented style.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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