Receptionist

Robert Half • Sunnyvale, CA • 1d ago

Description

We are looking for a personable and organized Receptionist to support daily front desk operations in California. This Contract position is a part-time contract opportunity scheduled for Tuesdays and Thursdays, ideal for someone who creates a positive first impression and keeps office activities running smoothly. The role combines visitor support, phone coverage, and administrative coordination while maintaining a welcoming and well-organized environment.

Responsibilities:

Welcome guests warmly, direct them appropriately, and ensure each visitor has a positive and welcoming experience upon arrival.

Oversee the reception area to keep the front desk orderly, presentable, and ready to support daily office activity.

Receive, sort, and distribute incoming mail, shipments, and deliveries, while preparing outgoing items as needed.

Provide administrative assistance through tasks such as document filing, scanning records, and entering information accurately into office systems.

Coordinate calendars, help arrange meetings, and manage room reservations to support smooth scheduling across the office.

Assist team members with clerical assignments and ad hoc projects based on business needs and changing priorities.

Handle phone coverage effectively, including answering inbound calls and routing inquiries through a multi-line phone system.

Protect sensitive information by applying discretion and maintaining confidentiality in all front desk and administrative activities.

Requirements - Prior experience in a reception, front office, or administrative support role is preferred.

Strong verbal and written communication skills with the ability to interact effectively with visitors and staff.

Demonstrated customer service approach with a dependable and detail-focused presence.

Working knowledge of Microsoft Office applications and comfort using standard office equipment and phone systems.

Ability to manage multiple tasks efficiently, stay organized, and maintain accuracy in a fast-paced setting.

Strong attention to detail and the ability to work independently with minimal supervision.

Experience handling inbound calls, receptionist duties, or multi-line switchboard phone systems is an advantage. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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