Actalent is currently seeking a qualified Real Estate Professional for a position in Portland, OR.
This Realty Technician position provides support to Bonneville Power Administration's (BPA's) Supervisory Realty Specialist (TERR). This position generally involves office work but can require field work to support the Field Realty Specialists/Right-of-Way Agents (RS) within their region. This position is responsible for opening, tracking, and closing of acquisition packages, opening, and closing land management cases including Land Use Review Requests (LURR) preparation and preliminary research, and drafting documents for review by BPA Realty Specialist, as well as preparing exhibits and maps. This position includes training other realty techs, preparing and processing approved payments.
Responsibilities Include:
Process Land Use Applications, using the Realty Technical Services preliminary checklist to assign a case number, set up case in BPA's Land Information System (LIS), conduct preliminary research, gather applicable maps, prepare Land Use Review Request (LURR), and prepare and transmit case file to appropriate Realty Specialist (RS).
Support Realty Specialist with various aspects of fee title easement, and other acquisition documents as needed.
Assist in verification of legal descriptions for accuracy, consistency, and format accuracy for a variety of legal documents prepared by RS.
Draft land management, legal, and other documents, validating legal descriptions and formatting accuracy for BPA Realty Specialists to review and approve. Utilize existing document templates and established processes to draft necessary documents. Recommend modifications to document templates to accommodate unique situations.
Support Realty Specialists in mailing and obtaining Permission to Enter Property (PEP) forms for all project related activities.
Provide real estate research, including property ownership, land rights, property descriptions, zoning, land use planning, etc. from various sources of information. Provide support in creating name and address lists used for landowner notifications, PEP forms, etc.
Research and identify Bonneville Power Administration (BPA) property rights and private property ownership.
Research and gather vesting documents, BPA land use permits, engineering and survey maps, assessor's plats, subdivision plats and miscellaneous property ownership information
Perform field work supporting RS in conducting acquisition activities, delivering documents for signature by landowner, property inspections, including crop damage, documenting the certificate of inspection and possession, and collecting field data as needed.
Verify all necessary exceptions are included with title report provided by Real Property Projects team for project-related activities; add any missing exceptions, validating all title exceptions are identified (tabbed) correctly. Respond to requests for additional documents when needed.
Request Survey Title Certificates for Preliminary Title Reports (PTR).
Validate copy of Legal Instrument, Certificate of Inspection and Possession (CIP), Acquisition Complete, PTR form, any Signing Authorities, Trust documents, Death Certificates are included and tabbed appropriately in the PTR; research and obtain any missing documents prior to sending completed file to Legal for review and send for legal review.
Enter data in LIS and other required BPA systems when necessary.
Review PTR files returned from Legal for questions / issues; assist RS with issue resolution and monitor files for resolution, sending timely reminders until resolution completed.
Send legal documents for recording, including the Recording Letter and mailing label. Maintain file until finalized recording has been received, update LIS and other BPA systems, as appropriate.
Prepare and deliver Notice of Rights Released (NORR) and Notice of Rights Secured (NORS) documents and review for accuracy and completeness; correct or research and obtain any missing data, such as landowner name, address and phone, tracts listed in correct order, accurate rights-of-way widths, applicable TER ID, Project, date, and complete team list, etc.; prepare for closing.
Complete Land Rights Reviews (LRR) using information provided in BPA information systems or obtaining from outside sources.
Prepare acquisition and closing packages and review them for clerical and formatting errors and confirm all necessary acquisition documents are supplied.
Work with applicants to provide adequate information on land use applications to include site visits, property owner meetings, and field research as required.
Track and report status of documents required for Department of Justice Title Review.
Close acquisition and land management case files and prepare files for closing transmittal, to include purging the file when case is complete; input, update, verify information in LIS, prepare closing sheet, and send for review, audit, and closing.
Utilize various tools to complete research and processes, to include county internet web sites, and BPA sites and systems such as LIS, ProjectWise, ApplicationXtender, eGIS, etc.
Participate in group process efficiency and quality improvement initiatives, providing input and recommendations for new draft, or changes to existing processes, procedures, and practices. Assist with the implementation of approved changes, providing training and guidance as needed.
Serve as resource for other Realty Techs, including answering process and procedure questions; providing QA/QC review of other Tech's documents and files; and providing cross-training.
Perform occasional notarization tasks.
Receive, invoice, and process fees and payments as appropriate. Communicate with appropriate RS and supervisor on expiring leases, new leases needed, or other issues where applicable.
Use tickler system to monitor payment needs/deficits and communicate out.
Prepare and process payments, which may include:
Request or review and confirm proper vendor code, vendor code updates / changes.
Obtain or validate accounting string, including work order number and @type, and payment @type (treasury check, electronic funds transfer, convenience check, etc.).
Request (process) payment in appropriate system (People Soft, Asset Suite, IPAC or Escrow Wire Transfer).
Send payment request to appropriate RS or other authorized federal personnel for review and approval.
Answer telephone and respond to real estate questions from the public including landowners, developers, public agencies, and utility companies regarding documented policy of proposed uses of BPA's rights-of-way. Typically, these assignments will be general in nature but can be responded to with assistance of a Supervisory Realty Specialist if there are any questions or concerns.
Cross-train on other Realty Tech duties for occasional back-up support.
Provide administrative support to managers and/or management staff as requested.
Create, @type, edit, and finalize a variety of related materials, including documents, letters, and memorandum using Word or other Microsoft products.
Perform copying, mail delivery, faxing, report collations, and document assembly.
Mark documents and maintain filing system(s), files, emails, and records in accordance with compliance requirements. Share and disperse documents only to appropriate personnel (those with a Lawful Government Purpose (LGP) to know). Mark and maintain all official records in accordance with the Information Security (INFOSEC) and Information Governance & Lifecycle Management (IGLM) standards and procedures. Validate official records are accurately maintained for auditing purposes.
Provide training for newly assigned CFTE and/or BFTE personnel as related to Right of Way, Land Management & Acquisition processes/procedures and tasks currently identified within this API.
Training is expected to include the processes, tasks, requirements, and responsibilities of the Realty Technician 1 through those of the Realty Technician 3.
Training will be situational and to the extent needed to establish proficiency for newly assigned personnel.
Training will be in conjunction with normal API activities and will not require extensive preparation or resources.
Qualifications
Associate degree is preferred.
5 years of property management, real estate, title review, or related work experience is required.
Course work or experience related to Real Estate principles, practices, precedent cases, and comprehension of the technicalities of government real property procedures, rules and regulations is required.
Note: Matrix and resume should detail any course work or experience related to Real Estate principles, practices, precedent cases, and comprehension of the technicalities of government real property procedures, rules and regulations. Provide a list of the specific course work/classes being claimed as "qualifying", including a list of specific hours for each class and the name of the education institution where the classes were taken (for example: Courses taken at Portland State University: Real Estate Principles USP 233 - 3 semester hours; Real Estate Law USP/RE 438 - 3 semester hours, etc.). Must provide a crosswalk or reference in the education/experience portion of the qualifications matrix that points back to the coursework info provided in the resume.
Knowledge of real estate documents including but not limited to: Warranty Deeds, Deeds of Trust, Mortgages, Quit Claim Deeds, Liens, property title reports, and assessor/treasurer property information reports.
Professional knowledge of the principles, practices, techniques, and underlying concepts of Real Property Services, which may include Geospatial Services, Survey and Mapping, Real Property Field Services, Realty Support Services, or experience coordinating projects that include these support services.
Job Type & Location
This is a Contract position based out of Portland, OR.
Pay and Benefits
The pay range for this position is $29.00 - $35.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Portland,OR.
Application Deadline
This position is anticipated to close on Jul 30, 2026.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
