Fiscal/Administrative Supervisor
Hybrid
Recruitment # 260720-0083AR-001
Location Middletown, CT
Date Opened 7/27/2026 12:00:00 PM
Salary $105,612 - $137,277/year
Job Type Open to Statewide Employees
Close Date 8/10/2026 11:59:00 PM
Go Back Apply View Benefits (https://www.jobapscloud.com/CT/jobs/?b=Benefits)
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Introduction
The State of Connecticut Department of Emergency Services & Public Protection (DESPP (https://portal.ct.gov/despp) ) is recruiting for a Fiscal/Administrative Supervisor (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=0083AR&R1=&R3=) . This position is located at 1111 Country Club Road in Middletown, CT. DESPP is enhancing its fiscal services operations, and we are looking for a motivated professional to help lead this effort. We are seeking a Fiscal/Administrative Supervisor (FAS) to support the management, improvement, and daily operations of the Business Office. This role will supervise a team of two Fiscal/Administrative Officers and one Fiscal/Administrative Assistant and provide support to Asset Management. This is a hands-on leadership position suited for someone who takes initiative and thrives in a fast-paced environment. The FAS will be at the center of the agency's daily purchasing and accounts payable activities, and will lead a team responsible for procurement processing, accounts payable management, and P-card administration.
This FAS position reports to the Business Office Fiscal/Administrative Manager and interacts directly with agency leadership, including the Assistant Chief of Fiscal/Administrative Services. As the FAS you will establish work standards and work collaboratively alongside your staff, leading a team that ensures the agency's purchasing and payment processes are accurate, compliant, and timely. Responsibilities include, but are not limited to overseeing requisitions, purchase orders, invoice processing, and P-Card oversight, while also developing your team, id entifying process gaps, and establishing sustainable systems and practices.
WHAT WE CAN OFFER YOU
Visit our new State Employee Benefits Overview (https://www.jobapscloud.com/CT/jobs/?b=Benefits) page!
Professional growth and development opportunities.
A healthy work/life balance (https://www.youtube.com/watch?v=y6n9M1Qd5fo) to all employees.
POSITION HIGHLIGHTS
Hybrid.
Monday - Friday, 8:00 AM to 4:30 PM.
Location : 1111 Country Club Road in Middletown, CT.
A Message from our Commissioner: DESPP is committed to protecting and improving the quality of life for all by providing a broad range of public safety services, training, regulatory guidance, and scientific services utilizing enforcement, prevention, education and state of the art science and technology. DESPP is structured on three key Strategic Pillars created by Commissioner Ronnell Higgins (https://portal.ct.gov/despp/division-of-emergency-service-and-public-protection/ronnell-higgins-biography?language=en_US) . 1. Operational Efficiency, Efficacy and Excellence
Making decisions through the thoughtful and informed use of data.
Challenging the "that's the way it's always been done" construct-i.e., thinking outside the box as to how we can improve.
Constantly seeking better results.
Shared Fiscal Responsibility
Recognizing our collective responsibility to steward the agency's resources.
Realigning planned budgetary actions to ensure that they are in taxpayers' interests.
Preparing together for potential budget stresses and fiscal challenges.
Ethics and Accountability
Critically and constantly measuring our practices against our policies.
Performing quarterly performance evaluations agency-wide to measure success and flag areas needing improvement.
Regularly engaging external partners for feedback and assessments.
Opening our doors to Connecticut students and workers for apprenticeships, internships, and career pathways.
For an inside look at what it's like to work as an employee for the State of Connecticut, please watch the video below!
Selection Plan
IMPORTANT NOTE:
In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.
Candidate selected for an interview must provide the following at the time of interview:
State Employees:
*Two (2) most recent performance evaluations
*Completed CT-HR-13
Non-State Employees:
*Two (2) professional references contact information including name, email and phone number (at least one being a current and/or previous supervisor)
*Completed CT-HR-13
Candidates who have been selected for employment with the Department of Emergency Services & Public Protection are subject to a detailed background investigation, including a fingerprint supported state and federal criminal history record check along with reference checks. Selection for employment is contingent upon satisfactory completion of the background investigation. Click here CT-HR-13 to complete the Criminal Convictions addendum. The CT-HR-13 can also be found on the DAS website http://portal.ct.gov/das by typing in "CT-HR-13" into the "Search Department of Administrative Services" search field. Also considered in this selection process: Any pending or disciplinary history within the past 2 years and review of attendance records.
FOR ASSISTANCE IN APPLYING:
Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Toolkit (https://jobapscloud.com/CT/jobs/?b=KIT) for additional support throughout the recruitment process.
BEFORE YOU APPLY:
Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.
Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting.
Resume Policy: Per Public Act 21-69 (https://www.cga.ct.gov/2021/act/pa/pdf/2021PA-00069-R00SB-00056-PA.pdf) , resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.
Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov.
Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.
Note: The only way to apply to this posting is via the 'Apply' or 'Apply Online' buttons on the official State of Connecticut Online Employment Center job posting.
AFTER YOU APPLY:
Some email providers may experience delays or issues delivering messages. To avoid missing important updates-such as referral questionnaires or interview scheduling links-please check your Personal Status Board regularly.
For added convenience, you can also enable text (SMS) notifications. To do this, log in to your Personal Status Board and select "Update My Contact Information."
Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire's expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).
Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression!
Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.
The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.
This employer may participate in E-Verify and will provide the federal government with your Form I-9 information to confirm work authorization.
QUESTIONS? WE'RE HERE TO HELP:
Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Brianna Linehan at Brianna.Linehan@ct.gov.
Join the State of Connecticut and take your next career step with confidence!
PURPOSE OF JOB CLASS (NATURE OF WORK)
In a state agency, facility or institution this class is accountable for supervising staff engaged in a variety of fiscal and administrative functions, with major emphasis on fiscal administration or payroll oversight.
EXAMPLES OF DUTIES
Supervises maintenance of accounts;
Supervises preparation of financial statements and reports and budget requests in financial planning and oversight of payroll;
Reviews and authorizes expenditures;
Schedules, assigns, oversees and reviews work of staff;
Provides staff training and assistance;
Conducts performance evaluations;
Determines priorities and plans work;
Establishes and maintains procedures;
Develops or makes recommendations on development of policies and standards;
Acts as liaison with other operating units, agencies and outside officials regarding policies and procedures;
Prepares reports and correspondence;
Oversees planning and implementation of financial aspects of EDP systems;
Utilizes EDP systems for financial records, reports, and analyses;
Assists in analyzing impact of proposed regulations and legislation on agency fiscal/administrative programs and functions;
Supervises grant and contract administration, including fiscal record keeping and reporting and preparation of new contracts and grant applications;
Supervises requisitioning, stores and inventory control;
Supervises purchasing functions;
In addition to supervising fiscal/administrative functions, may supervise support services such as stores, inventory, facilities/equipment maintenance, mailroom, food services, facilities/equipment security;
May supervise payroll preparation;
Performs related duties as required.
In the Department of Transportation:
Performs specialized duties in a particular area of commodities or services;
Responsible for open-market and scheduled term buying for a specialized group of items;
Researches and analyzes data on market, price trends and supply for a specialized group of items;
Reviews specifications for suitability, completeness and consistency;
Prepares or edits specifications;
Oversees preparation of bid proposals;
Reviews competitive bids and recommends contract awards;
Prepares contracts;
Obtains new sources of supply;
Inspects or arranges tests on samples and delivered materials for conformance with specifications;
Studies new materials which may be used to state advantage as substitutes for materials in use;
Under supervision coordinates bids and contracts for legislatively mandated set-aside programs for a specialized group of items in order to comply with state law and designated bureau goals for such programs;
Performs "make-buy" studies;
Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures;
Utilizes EDP systems for financial records, reports, and analyses;
Prepares reports and correspondence;
Performs related duties as required.
KNOWLEDGE, SKILL AND ABILITY
Considerable knowledge of
principles and practices of public administration with special reference to governmental budget management, governmental accounting, and payroll;
relevant agency policies and procedures;
relevant state and federal laws, statutes and regulations;
Knowledge of
grants and contracts preparation and administration;
purchasing principles and procedures;
@types, characteristics and sources of supply and market factors of assigned commodities;
business law as it applies to purchasing contracts and sales;
payroll practices and procedures;
Considerable
interpersonal skills;
oral and written communication skills;
Considerable ability in preparation and analysis of financial and statistical reports;
Ability to
understand and apply relevant state and federal laws, statutes and regulations;
utilize EDP systems for financial management;
Supervisory ability.
MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE
Eight (8) years of experience in a combination of fiscal/administrative functions (e.g., accounting, payroll, purchasing) at least one (1) of which must be an accounting, budgeting, or payroll function. Descriptions of these fiscal/administrative functions are attached.
MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE
Two (2) years of the General Experience must have been at the professional working level of Fiscal/Administrative Officer, Accountant, or Payroll Officer 2.
NOTE: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is the professional training level and below the professional working level.
MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED
College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.
A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.
For state employees experience at the level of a Purchasing Services Officer 1 or 2 substitutes for the General and Special Experience on a year for year basis.
PREFERRED QUALIFICATIONS
Experience with the State of Connecticut procurement statutory requirements, regulations, guidelines, and contract execution.
Experience supervising Fiscal administrative staff.
Experience utilizing Core-CT Financial modules, including requisitions, purchasing, accounts payable, and Enterprise Performance Management (EPM) queries, and navigating the State Analytical Reporting System (STARS).
Experience with Microsoft Excel, including crafting formulas, pivot tables, and linking spreadsheets.
Experience developing or supporting internal, customer-focused operational functions, including advocating for resources to support the agency.
Conclusion
AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER
The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.
ACKNOWLEDGEMENT
As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.
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