Job Title: Accounting Analyst
Job Description
The Accounting Analyst will analyze customer and vendor accounts across multiple accounting systems to determine what amounts remain owed or need to be credited. This role focuses on resolving negative accounts receivable and negative vendor balances by performing detailed ledger analysis, preparing journal entries, and maintaining accurate records. The position offers the opportunity to build and deepen analytical skills while working closely with cross-functional teams in a hybrid work environment.
Responsibilities
Serve as the primary process owner for negative accounts receivable and negative vendor account functions across all business units, including invoicing suppliers and paying customers.
Analyze customer and vendor accounts in multiple systems, including cieTrade and other financial platforms, to determine what is still owed, what needs to be credited, and where payments are due.
Perform detailed account analysis through two different systems that hold different accounting data, and reconcile differences to arrive at accurate balances.
Identify and understand cyclical patterns in customer and supplier activity, take clear notes, and use them to reference and resolve recurring issues.
Conduct investigative "sleuthing" to determine the single connecting number or reference between different ledgers and subledgers for each customer and supplier.
Provide support to accounts receivable and vendor-related teams by performing customer and vendor account analysis, researching transactions and account status, and reconciling entries.
Process, verify, and reconcile invoices, statements, and counterparty chargebacks, claims, and short payments, and identify and resolve discrepancies in a timely manner.
Maintain accurate and current aging reports for both vendors and customers, ensuring that balances and statuses are up to date.
Prepare and enter journal entries using financial software systems, ensuring entries align with the accounting equation and proper debits and credits.
Create comprehensive documentation for all transactions posted to ledgers and subledgers, ensuring a clear audit trail.
Cultivate strong working relationships across company departments to support informed financial decision-making.
Initiate and maintain positive relationships with new and existing vendors and customers, responding to inquiries and issues promptly and professionally.
Create weekly and monthly accounting reports to support management and operational decision-making.
Provide support in various other accounting functions as needed, including accounts payable, accounts receivable, reporting, ad hoc or special projects, and year-end audit preparation.
Assist financial leaders as needed with analysis, reporting, and other accounting-related tasks.
Undergo training to support and serve as backup for accounts receivable and vendor-related functions as needed.
Support cieTrade and other system implementations by assisting with testing, data validation, and process alignment across systems.
Essential Skills
5+ years of experience in accounting functions with an emphasis on accounts receivable, vendor-related accounting, or both.
5+ years of AR and vendor-related experience beyond basic purchase order processing.
Strong financial and accounting analysis skills, including the ability to interpret and reconcile complex account data.
Working understanding of accounting transactions, the accounting equation, and debits and credits.
Strong analytical experience with advanced Microsoft Excel skills.
Experience using multiple ERP programs and compiling data from different systems to support decisions.
Proficiency in Microsoft Office products, particularly Word and Excel.
Ability to work effectively in multiple accounting and ERP systems simultaneously.
Ability to understand and prepare journal entries accurately in financial software.
Strong attention to detail and ability to identify discrepancies and resolve them efficiently.
Effective communication skills for collaborating with internal teams and external customers and vendors.
Additional Skills & Qualifications
Bachelor's degree in accounting, finance, management, or a related field.
Experience with ERP systems, with a preference for Microsoft Dynamics.
Experience supporting or participating in system implementations, including new financial or ERP systems such as cieTrade.
Ability to document processes and maintain clear notes on customer and supplier cycles and account behavior.
Demonstrated ability to build positive working relationships with cross-functional teams, vendors, and customers.
Interest in developing and enhancing analytical skills within a dynamic accounting environment.
Work Environment
This role operates in a hybrid work environment, with in-office presence required on Tuesdays and Thursdays and remote work on other days as determined by business needs. The Accounting Analyst collaborates closely with the accounting team and reports into the accounting leadership structure. The position involves extensive use of financial software systems, ERP platforms (including Microsoft Dynamics), cieTrade, and Microsoft Office applications such as Excel and Word. The work is primarily office-based, focused on computer and systems work, data analysis, and collaboration with internal departments and external stakeholders.
This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume to ktrivigno @astoncarter.com along with your availability for a 10-minute phone call.
Job Type & Location
This is a Contract to Hire position based out of Parsippany-Troy Hills, NJ.
Pay and Benefits
The pay range for this position is $30.00 - $36.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Parsippany-Troy Hills,NJ.
Application Deadline
This position is anticipated to close on Aug 10, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
