Administrative Assistant

SportsField Specialties, Inc • Delhi, NY • 1d ago

Sportsfield Specialties is seeking an experienced Administrative Assistant to provide support and assist the HR team and department leadership with the day-to-day operation of HR tasks and functions while maintaining confidentiality.

Responsibilities/Duties include but not limited to: Maintain the highest standards of accuracy, discretion, and confidentiality; Record applications/resumes in systems and in applicant log; Post federal/state compliance posters and internal job postings throughout the facilities; Perform background and reference checks; Coordinate with local and out of state lab facilities to schedule pre-employment testing; Prepare employment related documents such as new hire and benefit packets, employee folders, etc.; Assist with employee engagement initiatives, recognition programs and company events; Conduct MVRs and maintain all employee driving records through DMV Lens Program; Maintain Employment Eligibility Verification (I-9) forms and notify employees of upcoming documentation expiration dates; Report new hires to NYS and E-Verify; Order and maintain HR department supplies; Perform general off duties; scanning, filing, copying and data entry; Collaborate with supervisor on updates, changes and/or issues that may need addressing; Maintain leave of absence reports; Assist with HR projects and special events; Perform other tasks as assigned

Required Qualifications: Excellent communication, written and interpersonal skills; Strong organizational and time management skills; Ability to multi-task and work effectively with a high level of accuracy and attention to detail; Familiarity with online meeting platforms (Teams, Zoom, etc.); Active listening with discretion, confidentiality, and empathy always; Ability to collaborate professionally at all levels of organization; Self-motivated with the ability to work independently and within a team

Experience/Education: Associate Degree in Business Administration or related field. May consider work experience in lieu of degree; 1-3 years of administrative or office support experience; Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); Experience with HRIS systems a plus

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