Administrative Assistant 1- Facilities - NY HELPS

SUNY Delhi • Delhi, NY • 18h ago

Location: Delhi, NY Category: Staff Job Type: Full-time Posted On: Mon Jun 15 2026 Job Description:

Administer the campus Event Management System (EMS), including room reservations, fleet vehicle scheduling, approvals, user account management, configuration, reporting, and system maintenance.

Coordinate classroom and meeting space scheduling activities, including synchronization of academic schedules, special events, and final examination schedules.

Manage room, building, user, and report configurations within EMS and work directly with vendor support to resolve system issues and implement enhancements.

Coordinate campus events by communicating with stakeholders and ensuring that facility, safety, custodial, grounds, transportation, and operational requirements are identified and fulfilled.

Answer telephone calls and inquiries received by the Facilities office, provide information and assistance, and direct calls to appropriate personnel.

Monitor Facilities Management email accounts and create, route, and track work orders within the campus work order management system.

Assist with the implementation, configuration, testing, and ongoing administration of the campus facilities work order management system.

Ensure appropriate facilities work orders and support tickets are assigned as part of campus event planning and execution.

Greet visitors, contractors, vendors, and staff entering Facilities offices and provide assistance as needed.

Prepare, maintain, and file reports and documentation required by state and regulatory agencies, including the New York State Department of Environmental Conservation (DEC) and other applicable agencies.

Administer and maintain the campus fleet vehicle reservation system and ensure compliance with departmental procedures.

Participate in campus committees, planning meetings, and departmental initiatives related to facilities operations and campus events.

Job Requirements:

High school diploma or high school equivalency diploma; and two years of experience in administrative support**, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and management of an office.

The successful candidate must be reachable for appointment on a present, permanent Civil Service eligible list for Administrative Assistant I; or NY HELPS; or

Previously held the Administrative Assistant (Secretary I) Title; or

Be eligible for transfer to the Administrative Assistant I title, or Administrative Assistant Traineeship title.

Additional Information:

Full-time

12 Month Calendar Year

Neg unit - CSEA 02 (ASU)

Grade: SG-11

Starting Salary: $47,695 (AA1) or TBD if eligible for traineeship based on Civil Service guidelines.

Location: SUNY Delhi

Reports to: Assistant Vice President of Operations

This position offers full New York State CSEA benefits which are among the most comprehensive in the country with an excellent fringe benefits package

Click here for Information for Prospective Employees

SUNY Delhi has a strong commitment to Affirmative Action and Cultural Diversity. The College welcomes responses from women, minorities, individuals with disabilities and veterans.

SUNY Delhi is committed to providing a safe and productive learning and living community for our students and employees. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Any offer of employment is contingent on the successful completion of the background check.

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