Executive Assistant

Robert Half • White Plains, NY • 1h ago

Description

We are looking for an Office Manager/ Executive Assistant to support daily office operations and help maintain a high standard of service for clients in White Plains, New York. This position combines executive support, team coordination, client communication, and financial administration in a fast-paced environment. The ideal candidate is organized, responsive, and comfortable managing multiple priorities while partnering with leadership, sales teams, and administrative staff.

Responsibilities:

Lead and guide administrative team members, providing direction, oversight, and regular feedback on performance.

Develop customized client proposals in collaboration with sales arborists, ensuring accuracy and timely delivery.

Manage executive and team calendars, coordinate meetings and conference calls, and respond to incoming correspondence and information requests.

Monitor key customer accounts, support receivables follow-up, and participate in collection efforts to improve outstanding balances.

Facilitate recurring accounts receivable discussions and help drive next steps related to payment collection activities.

Maintain customer records, process payments, create work orders, and support daily sales activity tracking and debriefs.

Coordinate scheduling for client work, including appointment confirmations, notifications, and communication with internal teams.

Oversee office operations such as payroll data gathering, supply purchasing, license renewal support, invoicing, budgeting, billing closeout, and general administrative assistance across departments.

Requirements - Demonstrated experience in executive or senior-level administrative support within a busy office setting.

Strong calendar management skills with the ability to coordinate meetings, appointments, and competing priorities.

Background in client communication, including clear email correspondence and follow-up with external stakeholders.

Experience handling billing, accounts receivable support, payment processing, or related administrative finance tasks.

Ability to supervise office staff, organize team workflows, and uphold customer service expectations.

Proficiency with business systems used for scheduling, recordkeeping, document preparation, and reporting.

Strong attention to detail and the ability to complete work accurately, efficiently, and with minimal supervision.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Similar Jobs

Senior Personal Banker

OceanFirst Bank • New York, NY • 20min ago

Finance, Accounting & Banking

YOUR QUALIFICATIONS High school diploma or equivalent is required. 2-3 years experience in a direct customer service capacity, with 1-year prior cash handling, preferably in a retail banking environment, teller related e...

20min ago

Go to Apply

Senior AI/ML Engineer, Global Banking & Markets, Front Office Technology

Goldman Sachs & Company • New York, NY • 20min ago

Retail & Hospitality

What We DoAt Goldman Sachs, our Engineers don't just make things - we make things possible. Change the world by connecting people and capital with ideas. Solve the most challenging and pressing engineering problems for o...

20min ago

Go to Apply

Investment Banking - Financial Institutions Group - FinTech, Wealth, & Asset Management - Analyst

JPMorgan Chase • New York, NY • 20min ago

Finance, Accounting & Banking

Job Summary As an Analyst in the FinTech, Wealth, and Asset Management team, you will be a key player in our business strategy and execution. You will participate in the \"full cycle\" of transactional execution includin...

20min ago

Go to Apply

Global Banking & Markets Operations Interest Rate Derivatives Middle Office

Goldman Sachs & Company • New York, NY • 20min ago

Finance, Accounting & Banking

OUR IMPACT Operations is a dynamic, multi-faceted division that partners with all areas of the firm to deliver banking, sales and trading and asset management capabilities to clients around the globe. Alongside this inte...

20min ago

Go to Apply

Investment Banking Analyst II/III (Capital Structure Advisory)

Raymond James Financial, Inc. • New York, NY • 21min ago

Finance, Accounting & Banking

Responsibilities: Conduct research using primary data sources, and select information needed for the analysis of key themes and trends. Contribute to the development and delivery of financial policies, guidelines, and pr...

21min ago

Go to Apply

Investment Banking Associate - Capital Structure Advisory (New York)

Raymond James Financial, Inc. • New York, NY • 21min ago

Finance, Accounting & Banking

Responsibilities: Make authoritative recommendations about technical or professional solutions that would significantly improve business performance. Develop innovative solutions by integrating and analyzing complex and...

21min ago

Go to Apply

Head Teller - Pelham, NY

Trustco Bank • New York, New York • 22min ago

Finance, Accounting & Banking

Active - Regular full-time Clerical Village of Pelham, NY, US Salary Range: $20.50 To $22.50 Hourly Head Teller Reports to: Branch Manager FLSA Status: Non-Exempt | Supervisory Role: Yes Why Join Us? At Trustco Bank, we'...

22min ago

Go to Apply

Americas Commodities Middle Office Vice President

Deutsche Bank • New York, NY • 23min ago

Management & Administrative

Job Description:Job Title Americas Commodities Middle OfficeCorporate Title Vice PresidentLocation New York OverviewOperations provides critical support for all of Deutsche Bank's Investment Bank businesses by enabling t...

23min ago

Go to Apply

Treasury Sales Officer II - Global Payment Solutions - Private Bank

Bank of America • New York, NY • 23min ago

Finance, Accounting & Banking

Treasury Sales Officer II - Global Payment Solutions - Private Bank New York, New York To proceed with your application, you must be at least 18 years of age. Acknowledge ( https://ghr.wd1.myworkdayjobs.com/Lateral-US/jo...

23min ago

Go to Apply

Associate, REGL Investment Banking (Real Estate, Gaming, Lodging & Leisure)

Bank of America • New York, NY • 25min ago

Retail & Hospitality

Associate, REGL Investment Banking (Real Estate, Gaming, Lodging & Leisure) New York, New York To proceed with your application, you must be at least 18 years of age. Acknowledge ( https://ghr.wd1.myworkdayjobs.com/L...

25min ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)