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Records Office Support Specialist 2026-01829

State of Wyoming - A&I • Rawlins, WY • 3d ago

GENERAL DESCRIPTION:

Come Join The Wyoming Department of Corrections (WDOC)!

The State of Wyoming offers a comprehensive benefits package including retirement, insurance, paid leave, and more.

The

Wyoming State Penitentiary is seeking an Office Support Specialist I to assist in our Records department

. This entry-level position provides vital support to the records office through meticulous data entry and file management. We are looking for a highly detail-oriented candidate who can multitask effectively, work independently with limited supervision, and communicate clearly. Exceptional data entry accuracy and a strong working knowledge of spreadsheets and customized software are required. The ideal applicant will also possess basic math skills and a strong commitment to organization.

Please note:

The successful candidate must be able to obtain certification from the Department of Criminal Investigation for the NCIC and Sex Offender registration systems

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

Comprehensive health, dental, and vision insurance

Paid vacation, sick leave, FMLA, and holidays

Retirement - Pension and 457B plans that help you build a secure future

Flexible schedules and work-life balance options

Meaningful work that makes a difference for Wyoming communities and MUCH MORE! * ***

Click here for detailed information, or [you can watch this short video to learn about our benefit package!](https://youtu.be/DxeKSDMAjcw?si=90XLWN-kJ1Y0EGfL)

Want to see the full value of your compensation beyond salary?

Explore our Total Compensation Calculator: [https://compensationcalculator.wyo.gov](https://compensationcalculator.wyo.gov/)

Why Rawlins?

Rawlins offers the perfect blend of small-town charm and big adventure. Nestled in the heart of Carbon County, it's a community surrounded by wide-open spaces and outdoor recreation opportunities. Spend your weekends fishing for trout and walleye at Seminoe State Park, hitting the ATV trails, enjoying a round at the local golf course, or experiencing the excitement of local rodeos. Plus, Casper is just a short drive away for even more outdoor and cultural experiences.

And remember---Wyoming has no state income tax, meaning more of your paycheck stays with you!

**Human Resource Contact:

alisha.witt@wyo.gov

or 307-262-1664**

ESSENTIAL FUNCTIONS:

The listed functions are illustrative only and are not intended to describe every function that may be performed in the job level.

Acts as a specialist in the assigned program area, performing the most complex technical duties, including legal secretary responsibilities.

Resolves problems and makes recommendations for improvements.

Conducts research, troubleshoots office systems or procedures for efficiency and accuracy; collects, organizes, and details writing the required documentation in answering queries.

Coordinates and/or acts as a liaison between the agency or work unit and other agencies or departments.

Maintains financial or other records; verifies statistical reports for accuracy and completeness and publishes statistical reports.

Accurately maintains agency files and records; inputs data into databases.

Prepares reports; verifies computer systems, databases, and coded data for accuracy.

Responds verbally and/or in writing to requests for information.

Screens and corrects documents for procedural compliance; evaluates the information for accuracy.

Provides customer service to customers, clients, staff, and inmates; acts as a resource and explains rules and procedures to co-workers, customers, and/or inmates.

Responsible for inventory assets.

Performs administrative duties requiring considerable judgment.

Resolves some light computer issues/concerns.

Refers customers to appropriate supportive service agencies.

Tracks information.

Maintains and reviews case files to determine actions to be taken.

Evaluates information for accuracy.

Must be able to maintain thousands of base files and their accuracy.

Assists in ordering and maintaining Social Security cards, birth certificates, and state ID.

Examine, reconcile and verify inmate count sheets; store data electronically and create reports.

Provide support to Records Manager and Records Clerks.

Responsible for ensuring a safe and enjoyable workplace, including participation in initiatives designed to promote a positive work environment

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