Executive Assistant

Robert Half • Kirkland, WA • 2h ago

Description

We are looking for an Executive Assistant to support leadership operations and help keep a fast-paced office running smoothly in Washington. This contract opportunity combines executive support, office coordination, property-related administration, and personal assistance responsibilities. The ideal candidate is highly organized, discreet, resourceful, and comfortable managing shifting priorities while maintaining an experienced and detail-focused presence.

Responsibilities:

Welcome visitors and manage front-office interactions to ensure a detail-focused and organized experience for guests and staff.

Coordinate incoming and outgoing mail, courier deliveries, office inventory, petty cash, and general administrative records to support daily business operations.

Prepare reports, correspondence, spreadsheets, and other documentation using standard office software while maintaining accurate filing systems.

Monitor office presentation and functionality, including supply replenishment, equipment coordination, meeting support, and workspace organization.

Provide administrative assistance across the team by scheduling calls, handling document distribution, tracking follow-ups, and completing special assignments as needed.

Maintain property-related records such as tenant sales information, insurance certificates, maintenance documentation, and third-party reporting materials.

Support accounts receivable and payable processes by preparing reporting, assessing applicable late fees, reviewing invoices for coding, and coordinating notice distribution.

Liaise with vendors on service needs, pricing discussions, repairs, and project coordination for both office and property-related matters.

Assist with personal and executive tasks, including appointment coordination, errands, event support, transportation to meetings when needed, and oversight of residence-related vendor work.Kirkland

Requirements - At least 1 year of administrative support experience, ideally in a role assisting senior leadership or high-profile professionals.

Strong discretion, sound judgment, and the ability to manage confidential information with professionalism.

Proficiency with Microsoft Word, Outlook, Teams, and general office systems used for scheduling, communication, and document preparation.

Excellent organizational skills with the ability to manage multiple priorities, meet deadlines, and adapt quickly to changing needs.

Clear verbal and written communication skills, along with strong interpersonal abilities and a collaborative approach.

High attention to detail, accuracy, and follow-through when handling reports, invoices, appointments, and administrative projects.

A dependable, flexible, and proactive work style with a willingness to take ownership of tasks from start to finish.

Valid driver's license and access to a reliable vehicle for work-related travel during business hours. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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