Administrative Assistant

Robert Half • Shoreline, WA • 1h ago

Description We are looking for a dependable Administrative Assistant to support daily office operations for a community-focused organization. This contract opportunity with potential for a permanent role is well suited for someone who enjoys keeping information organized, handling a mix of administrative and bookkeeping tasks, and working with minimal supervision in a small office setting. In this role, you will partner closely with leadership to help maintain efficient workflows, accurate records, and clear weekly communications. The position is onsite and offers a part-time schedule of approximately 30 hours per week.

Responsibilities:

Create and format weekly bulletins, announcements, and other routine communications for staff.

Manage core office support activities such as document preparation, copying, filing, record maintenance, and workspace organization.

Process invoices and payments while assisting with day-to-day bookkeeping tasks through QuickBooks Online.

Keep financial documentation accurate and up to date to support regular accounting and reporting needs.

Provide direct administrative assistance to leadership, including coordinating information and helping prioritize office needs.

Support front-office operations by responding to calls, handling data entry, and ensuring timely follow-up on administrative requests.

Organize shared resources and maintain orderly office systems that improve efficiency across the organization. Requirements - Prior experience in an administrative assistant, office support, receptionist, or similar coordination role.

Hands-on ability to use QuickBooks Online for accounts payable or basic bookkeeping activities.

Strong organizational skills with close attention to detail and consistent follow-through.

Ability to manage multiple assignments independently while maintaining accuracy and meeting deadlines.

Clear written and verbal communication skills for working with leadership, staff, and community members.

Proficiency with standard office software, including Microsoft Excel, along with accurate data entry skills.

Comfort working onsite in a small office environment with a high level of personal responsibility. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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