Academic Program Assistant

Kelly Services • Los Angeles, CA • 3h ago

Pay Rate: $30.00/hour

Shift Hours: Monday to Friday 8AM - 5PM

Position Summary

The Academic Program Specialist supports the planning, coordination, and execution of academic programs within the department. This role is integral in ensuring the success and continual improvement of program activities, while providing high-level administrative and operational support to program leaders and team members. The ideal candidate combines strong organizational and communication skills with a proactive approach to problem-solving and a dedication to superior service.

Key Responsibilities

Coordinate and implement academic program activities and events, ensuring all logistics are handled efficiently.

Provide administrative support such as scheduling, record keeping, document preparation, and database management.

Serve as a primary point of contact for faculty, staff, students, and program participants, responding to inquiries and providing accurate information.

Assist with the development and distribution of program materials, newsletters, and communications.

Support program assessment efforts including tracking metrics, collecting data, and preparing reports.

Monitor program budgets and process reimbursements, purchasing requests, and expense reports as directed.

Help with onboarding and orientation of new students, faculty, and/or staff as needed.

Collaborate with team members to identify ways to enhance program processes and participant experience.

Maintain confidentiality and ensure compliance with university policies and procedures.

Required Qualifications

Bachelor's degree or equivalent experience required.

At least 1-2 years of related administrative or program coordination experience, preferably in an academic or healthcare setting.

Exceptional organizational skills and attention to detail.

Strong written and verbal communication skills.

Ability to multitask, prioritize assignments, and work effectively in a fast-paced team environment.

Demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); familiarity with database or CRM software a plus.

Professional demeanor with a commitment to delivering excellent service.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here (https://www.mykelly.com/help-support-working-with-kelly-us/#Benefits) for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice (https://www.kellyservices.com/hubfs/myKelly/Resources/Employment_Policies/Recruitment-Artificial-Intelligence-Notice.pdf?hsLang=en) .

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

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