Sr. Administrative Assistant, Creative Advertising

Sony Pictures Entertainment • Culver City, CA • 2h ago

The Senior Administrative Assistant, Global Creative Advertising is a vital member of the Creative Advertising department responsible for managing A/V, Print and Digital campaigns for Sony Pictures theatrical releases. As part of a dynamic and collaborative creative team, the individual in this role will report to the Co-heads of Creative & Strategy and liaise with other employees in the department.

Responsibilities

Screen and respond to incoming calls and correspondence

Contribute to creative brainstorming and take notes during team mtgs, etc.

Manage complex schedule of meetings communicating with numerous internal and external partners

Communicate quickly with team members on multiple platforms like email, Microsoft Teams and Text.

Organize and update a digital database of all A/V and Print advertising materials from early stages of development, through numerous revisions and finishing stages

Prepare creative materials for meetings, including transcripts for A/V materials, creating PDFs for Print and any other items that may need to be prepared days ahead of time, and sometimes at the last minute

Operate conference room systems to playback materials during meetings, ensuring the quality and consistency of these spaces by coordinating with facilities and colleagues who frequently use the shared systems

Maintain records of creative materials presented in meetings, tested, shared with filmmakers and sent to executives

Ensure secure transfer and communicate confidential information and materials regarding not-yet released films, following security protocols for team members and external business partners

Coordinate with Creative Operations department for secure transfer of A/V dubbing and material requests

Ensure timely purchase order processing of invoices from numerous external partners, ensuring accuracy of charges and tracking overall budget spend. Work with Finance to ensure budget accuracy

Handle booking travel & expense reports for Co-heads and team

Manage lunch orders, visitor guest passes/drive-ons and conference room reservations when necessary

Qualifications

Minimum 1 year of experience specifically in Creative Advertising at a studio, agency, or postproduction facility

Bachelor's degree preferred, ideally in film, marketing, business, or communications

Knowledge of various file formats, such as QuickTime, PDF, Keynote, MP3, AIFF and other postproduction assets

Strong oral and written communication skills, paired with a professional demeanor

Demonstrates Initiative, discretion, proactivity and meticulous follow-through on all tasks

Exceptional organizational skills and the ability to execute multiple responsibilities while juggling a busy schedule and managing multiple projects simultaneously with focus and efficiency

Self-motivated and hardworking, who thrives both independently and collaboratively as part of a team, including contributing beyond your scope of duties and experience

Must have personability interacting with internal and external executives, as well as high-profile filmmakers and talent

Must be able to work independently and multi-task with ease

Must be able to work well under pressure and with tight deadlines

Identify work priorities and requirements up-front and make timely decisions

Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics. To request an accommodation for purposes of participating in the hiring process, you may contact us at SPEAccommodationAssistance@spe.sony.com.

Similar Jobs

Account Manager - Los Angeles

Stanley Black and Decker • Los Angeles, CA • 19min ago

Management & Administrative

Account Manager - In the Field Los Angeles, CA Come build your career. It takes great people to achieve greatness. People with a sense of purpose and integrity. People with a relentless pursuit of excellence. People who...

19min ago

Go to Apply

GI Lab Administrative Assistant

Cedars-Sinai • Los Angeles, CA • 2h ago

Management & Administrative

Job Description Grow your career at Cedars-Sinai! Cedars-Sinai Medical Center has been named to the Honor Roll in U.S. News & World Report's "Best Hospitals 2025-2026" rankings . When you join our team, you'll gain a...

2h ago

Go to Apply

Assistant Research Administrator

University of Southern California • Los Angeles, CA • 2h ago

Management & Administrative

Assistant Research Administrator - Contracts & Grants The Rossier Contracts & Grants Office is seeking an Assistant Research Administrator to join its team within the Rossier School of Education's Business Office...

2h ago

Go to Apply

Customer Service Representative

Robert Half • City Of Industry, CA • 19h ago

Management & Administrative

Description We are looking for a Customer Service Representative to support daily order and account coordination for a busy team in California. This contract-to-permanent opportunity is ideal for someone who enjoys balan...

19h ago

Go to Apply

Will Call / Customer Service

Adecco US, Inc. • Santa Fe Springs, CA • 19h ago

Management & Administrative

Will Call/ Customer Service Representative Pay $20 Schedule: 8:30 am - 5pm Company Overview We are a leading flooring distributor serving commercial and retail markets throughout the Western United States. We supply top...

19h ago

Go to Apply

Customer Service Representative

TEKsystems • Santa Fe Springs, CA • 19h ago

Management & Administrative

Description Answering calls from external customers and clients and responding to emails Utilize SAP Performs quotation processing over the phone, email and fax. Enter orders into the system and confirm orders to custome...

19h ago

Go to Apply

Administrative Officer

UCLA Health • Los Angeles, CA • 19h ago

Management & Administrative

Description The Department of Medicine is seeking an experienced Administrative Officer to lead and oversee the department's administrative and operational functions. This key role is responsible for managing finance, hu...

19h ago

Go to Apply

Group Lead, Account Management

Snap Inc. • Los Angeles, CA • 20h ago

Management & Administrative

Snap Inc ( https://www.snap.com/en-US/ ) is a technology company. We believe the camera presents the greatest opportunity to improve the way people live and communicate. Snap contributes to human progress by empowering p...

20h ago

Go to Apply

Named Account Manager

Palo Alto Networks • Burbank, CA • 20h ago

Management & Administrative

Our Mission At Palo Alto Networks®, we're united by a shared mission-to protect our digital way of life. We thrive at the intersection of innovation and impact, solving real-world problems with cutting-edge technology an...

20h ago

Go to Apply

Administrative Support Professional

Cintas • Santa Fe Springs, CA • 22h ago

Management & Administrative

Requisition Number: 231059 Job Description Cintas is seeking an Administrative Support Professional to support a manager and/or department. Responsibilities may include typing, filing, data entry, answering phones, manag...

22h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)