Administrative Assistant

Robert Half • Austin, TX • 2h ago

Description

We are looking for a detail-oriented Administrative Assistant to support office operations. This contract-to-hire position will provide broad administrative support to department leaders and internal teams, helping maintain efficient workflows, organized records, and responsive communication across the office. The ideal candidate is detail-oriented, resourceful, and comfortable managing multiple priorities while handling confidential information with discretion.

Responsibilities:

Prepare, revise, and organize correspondence, reports, presentations, and other business documents for managers and department leaders.

Respond to routine office questions from employees and external contacts, and direct more complex matters to the appropriate person when needed.

Maintain office reference materials such as organizational directories and seating arrangements to ensure information remains current and accessible.

Coordinate meeting logistics, support event setup, capture accurate notes, and distribute meeting summaries to participants.

Arrange business travel, reserve accommodations, and assemble clear itineraries and schedules for leaders and team members.

Submit and track expense documentation for management while ensuring records are complete and properly organized.

Manage filing systems, oversee document storage and retrieval, and help keep administrative records accurate and easy to access.

Order and monitor office supplies, assist with special projects, and provide backup support for teammates during absences or peak workloads.

Support office activities by researching historical vendor, event, and membership information that may assist leadership with planning and decision-making.

Requirements - High school diploma required, along with at least 5 years of administrative support experience in construction or a related industry.

Additional education, administrative training, or relevant certification is preferred.

Strong attention to detail with the ability to manage multiple tasks, maintain accuracy, and keep work well organized.

Ability to handle sensitive information with discretion and confidentiality.

Effective written and verbal communication skills, including proofreading, research, and business correspondence with strong attention to detail.

Comfortable working independently with limited supervision while also contributing as a dependable team member.

Proficiency with data entry, Microsoft Office applications, virtual meeting tools, inbound call handling, and standard office equipment.

Sound judgment, a proactive approach to problem-solving, and the ability to recognize when issues should be escalated. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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