Admissions & Records Rep

Northeastern Illinois University • Chicago, IL • 16h ago

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/13593249

Disseminates policy and procedure information to students, faculty,

and staff, researching, identifying and resolving student problems and communicating to students and staff the appropriate next steps.

Performs operational and records-related functions supporting

registration and student records processing within the Registrars Office. Reviews, verifies, and processes registration-related forms and documentation ensuring completeness and accuracy. These forms include, but are not limited to, add/drop requests, withdrawal requests, Pass/Fail forms, Audit Permission forms, major declaration requests, transcript requests, verification requests and requests for academic record updates.

Assists with the processing of Semester Schedule Plans (SSPs),

individualized study forms, graduate thesis registration forms, and related registration workflows.

Assists with cohort maintenance and advisor assignment updates

within Banner and related systems. Supports Early College, Summer Transition Program, and other specialized population registration initiatives through mass, manual registration processing and data maintenance activities.

Processes and maintains records associated with Student Billing/Late

Withdrawal Committee petitions, including Banner updates and internal database maintenance. Runs, reviews, and processes Banner reports related to registration operations, including SFRNOWD and other operational reporting processes.

Scans, indexes, organizes, and maintains student records and

documentation in accordance with departmental retention standards and established procedures. Assists with diploma distribution and related tracking activities.

Provides support for departmental documentation updates, process

improvement initiatives and operational audits. Assists with maintenance and creation of training documentation, procedural manuals, registration process videos and departmental workflow resources.

Assists with roster verification (RV) processing, processing of

pre-requisite compliance reports, and processing of priority and advance registration assignments in accordance with directives and guidance established by Assistant Registrar.

Compiles, maintains, and reports operational statistics and trend

data related to registration processing and office activities.

Supports operational coordination activities within the Registrars

Office. Reviews system reports to identify discrepancies or data inconsistencies and escalates issues to the Assistant Registrar as appropriate.

Assists with registration-related projects, data validation efforts,

records cleanup initiatives, and process documentation updates. Participates in testing and validation activities related to Banner updates, registration processes, and operational workflows.

Collaborates with the Assistant Registrar to ensure accurate and

up-to-date operational calendars. Provides recommendations regarding process improvements and operational efficiencies.

Provides operational support to other Enrollment Management areas as

needed. Works extended hours during the week and occasional Saturdays during peak registration periods.

Performs other duties as assigned.

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