COST MANAGEMENT DUTIES:

Develops supply and acquisition strategies for natural gas,

electricity, supplies, parts, services, and other items.

Prepares bid documents and contracts, negotiates with vendors as

needed.

Examines new contracts. Considers and implements strategies to

ensure that the university is maximizing cost efficiency.

Develops and implements energy conservation programs.

Monitors P Card transactions, totals, and payments, for all

Facilities Management card holders.\

FISCAL DUTIES:

Manages all Facilities Management budgets. Implements initial annual

budget and all subsequent fund transfers and chargebacks.

Monitors utility demand and usage levels. Develops and maintains

utility expenditure records. Resolves billing and other discrepancies with utility vendors.

Approves all department financial encumbrances and expenditures.

Creates purchase orders and monitors and analyzes the expenditure of all funds to ensure cost effective and timely utilization.

Prepares fiscal budgetary and special reports for Department Unit

Heads, and provides comprehensive reports and detailed analyses for administrative use.

Acts as the Departments financial liaison with the Accounts Payable,

Purchasing, Budget and other University Departments.

Responsible for maintaining all financial records and files.\

SUPERVISORY DUTIES:

Supervises the staff providing departmental support in the areas of:

general administration, contractual services, reception, service requests and payroll.

Develops and maintains office support policies and procedures.

Acts as inventory manager for the Facilities Management office

furniture.

Orders keys, access, computers, etc. as needed for Facilities

Management employees.\ \

GENERAL DUTIES:

Assists the Executive Director of Facilities Management and other

supervisors in preparing special reports and executing special projects.

Prepares presentations for Departments Liaison Council meetings, New

Employee Orientation, and other meetings as needed.

Provides training support for technical and administrative staff in

matters consistent with assigned job duties.

Revises Departments policies and procedures as needed.\ \

OTHER:

Other duties as assigned.\ \

SAFETY:

Comply with local, state, and federal regulations as applicable to

job duties.

Northeastern Illinois University

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