Database and Compliance Specialist

National Institute of Standards and Technology • Gaithersburg, MD • 1d ago

Summary NIST seeks a Database and Compliance Specialist to manage the IP database, oversee data migration, administer license compliance, track royalties, develop non-confidential disclosures, generate reports, and collaborate with attorneys, researchers, licensees, and management to support technology transfer. This announcement will close at 11:59 p.m. Eastern Time on 07/21/2026, or on the date the first 100 applications are received, whichever comes first. Responsibilities As the Database and Compliance Specialist, you will play a key role in supporting the NIST Technology Partnerships Office's technology transfer mission by managing intellectual property data, ensuring license compliance, and improving business processes. You will oversee critical database operations, support intellectual property and licensing activities, and collaborate with internal and external stakeholders to ensure the efficient administration of technology transfer programs. Major duties include: Plan, manage, and execute activities related to the maintenance and administration of the Technology Partnerships Office's intellectual property database with minimal supervision. Manage the migration of data from the legacy database to improve productivity and operational efficiency. Provide ongoing administrative and operational oversight of the database, including generating reports to support agreement tracking, patent application management, and program decision-making. Perform license compliance activities, including tracking licensee obligations, issuing royalty invoices, and following up on overdue payments and milestone reports. Develop non-confidential disclosures (NCDs) for NIST technologies and manage and streamline the NCD process. Collaborate with Technology Partnerships Office staff, NIST attorneys, researchers, licensees, and management to support technology transfer activities and ensure efficient program operations. Requirements Conditions of Employment Qualifications Applicants must have one year of specialized experience equivalent to at least the GS-11 level (ZA-II at NIST). Specialized experience is defined as: Working with technology tracking or storing databases. Experience composing technology writing for non-technical audiences. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. The qualification requirements in this vacancy announcement are based on the U.S. Office of Personnel Management (OPM) Qualification Standards Handbook. If requesting reconsideration of your qualification determination, please refer to the following site: Applicant Reconsideration Education Qualifications are based upon meeting specialized experience only. Education cannot be used to qualify for this position. Additional Information This position is covered under NIST's Alternative Personnel Management System (APMS), a pay-for-performance system with excellent HR flexibilities to help NIST recruit and retain top talent Learn more about the APMS here! We may share your application package with other selecting officials. Additional selections may be made through this vacancy. Click all links in this vacancy announcement to view additional information or instructions. You MUST select at least ONE ELIGIBILITY to be considered for this position. All documents submitted for this announcement must be legible to make qualification or eligibility determinations. A probationary period may be required. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: Reasonable Accommodation Overview - Agency Resource Center NIST strives to build a flexible and encouraging work environment to bring out the best in our employees. To help our employees balance responsibilities at home and at work, NIST offers a variety of work-life flexibilities. For more information, please visit our Careers website.

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