Property Administrative Assistant

Robert Half • Somerville, MA • 1h ago

Description We are looking for a Property Administrative Assistant to support daily office operations for a residential property team. This long-term contract position is ideal for someone who can balance multiple priorities, maintain a welcoming office presence, and deliver attentive service to residents, visitors, and internal stakeholders. The role combines front-desk coordination, administrative organization, and basic property accounting support to help keep the site running efficiently.

Responsibilities:

Welcome residents, prospective tenants, vendors, and visitors to the management office while providing courteous and helpful assistance.

Manage incoming phone calls and direct inquiries to the appropriate team members, ensuring timely and accurate communication.

Process and distribute incoming mail, prepare outgoing correspondence, and maintain organized administrative records and filing systems.

Support rent collection activities, record payments accurately, and assist with accounts receivable and billing-related tasks.

Provide administrative support for property operations, including scheduling, document preparation, and routine office coordination.

Assist with accounts payable functions by organizing invoices, tracking documentation, and helping maintain accurate financial records.

Update and maintain resident, vendor, and property information within CRM, management, and accounting software platforms.

Contribute to budget tracking and other general accounting support activities as needed by the property management team. Requirements - Previous experience in an administrative, property management, or office support role.

Ability to manage multiple assignments effectively in a fast-paced environment while maintaining accuracy and professionalism.

Strong customer service and interpersonal communication skills, with confidence handling in-person and phone interactions.

Familiarity with accounting processes such as accounts payable, accounts receivable, billing, and payment tracking.

Proficiency with office and business systems, including CRM platforms and accounting or property management software.

Experience working with tools such as ADP, JD Edwards EnterpriseOne, or similar financial and management systems is preferred.

Strong organizational skills with the ability to maintain files, records, and documentation in a structured manner. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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