Job Title: Accounts Payable Specialist
Job Description
This Accounts Payable Specialist role focuses on high-volume invoice processing, vendor relationship management, and accurate payment execution within a dynamic, enterprise-level finance environment. The specialist supports a large accounting team during a period of system transformation and organizational change, contributing directly to a smooth transition on a newly implemented Oracle ERP platform and an upcoming merger.
Responsibilities
Process a high volume of invoices accurately and on time, supporting a team that collectively handles approximately 300 invoices per day, with an individual workload of around 100 invoices daily.
Enter all purchase order (PO) invoices for assigned vendors into the ERP system, ensuring completeness and accuracy of data.
Compare purchase orders, prices, terms of payment, and other related charges to confirm accuracy and resolve discrepancies before payment.
Review and route non-PO invoices for proper coding and approval in accordance with accounting and procurement policies.
Review and enter manual check requests, verifying that all requests carry appropriate approvals and comply with internal policies.
Ensure all invoices and check requests have proper authorization in line with established accounting and procurement procedures.
Work closely with the purchasing department and vendors to resolve invoice and PO discrepancies in a timely and professional manner.
Train internal business partners on processes related to invoice payments, including proper submission, coding, and approval workflows.
Communicate with internal business partners to identify, investigate, and resolve invoice discrepancies that may impact payment timelines.
Establish and maintain strong relationships with vendors, serving as a primary point of contact for payment-related questions and concerns.
Educate vendors on standard payment terms, processes, and payment @types to support consistent and efficient transactions.
Communicate with vendors to resolve account discrepancies and respond promptly to vendor inquiries regarding payments and balances.
Respond to questions from internal and external customers and work collaboratively to resolve payment issues and related concerns.
Maintain a strong understanding of expense accounts and cost center structures to ensure accurate coding of invoices and payments.
Review and reconcile statements for assigned vendors, identify open items not yet recorded in the system, and request missing invoices and credit memos for processing.
Research and resolve daily interface errors within the ERP system and complete batch releases accurately and on schedule.
Resolve debit balances by partnering with the purchasing department and other stakeholders as appropriate.
Maintain current knowledge of Minnesota (MN) sales and use tax requirements and apply this knowledge to invoice processing and payment activities.
Ensure compliance with MN Care tax requirements and related regulations in accounts payable operations.
Apply knowledge of current 1099 reporting requirements to support accurate vendor setup and year-end reporting.
Leverage three-way matching automation and OCR tools within the ERP system to optimize invoice processing efficiency while ensuring accuracy and compliance.
Essential Skills
At least 2 years of accounts payable experience, preferably in a high-volume, enterprise-level environment.
Strong understanding of expense accounts and cost center structures to ensure accurate financial coding.
Hands-on experience with Oracle ERP systems, ideally Oracle Fusion or a similar Oracle-based platform.
Proficiency in end-to-end accounts payable processes, including invoice processing, payment execution, and vendor account reconciliation.
Experience with purchase orders, including three-way match processes between purchase orders, receipts, and invoices.
Ability to work with OCR and automated three-way matching tools to support efficient invoice processing.
Knowledge of Minnesota sales and use tax requirements and the ability to apply these rules in day-to-day AP activities.
Understanding of MN Care tax requirements and related compliance obligations.
Knowledge of current 1099 reporting requirements and their implications for vendor payments and reporting.
Strong communication skills for interacting with internal business partners, vendors, and other stakeholders to resolve payment and invoice issues.
Ability to research and resolve interface errors and manage batch releases within an ERP system.
High attention to detail and accuracy when reviewing invoices, purchase orders, terms of payment, and supporting documentation.
Additional Skills & Qualifications
Experience working in a healthcare or hospital environment and familiarity with healthcare-related financial operations.
Exposure to large, complex organizations and shared services environments within accounting and finance.
Prior experience with Oracle Fusion or other modern cloud-based ERP implementations, particularly in a post-go-live setting.
Comfort training and supporting business partners on accounts payable processes and best practices.
Strong relationship-building skills with both internal stakeholders and external vendors.
Ability to adapt to organizational change, including system implementations and mergers, while maintaining accuracy and service quality.
Interest in developing a long-term career in accounting and finance within a large organizational structure.
Work Environment
This role operates within a large accounting and finance team located on the finance floor of an office building adjacent to a major hospital. The accounts payable team consists of four full-time AP Specialists and one contractor, working collaboratively to process approximately 300 invoices per day as a group. The environment leverages modern technology, including Oracle ERP (recently implemented in January 2025), Oracle Fusion capabilities, OCR tools, and three-way matching automation to streamline invoice processing. The position follows a hybrid schedule, with two days per week in the office; team members may choose which days they come in, and there is flexibility to start the workday as early as 7:00 a.m. The broader accounting and finance group includes 20-30+ professionals, providing a collaborative and supportive environment with strong opportunities for learning and growth. The culture emphasizes teamwork, responsiveness to internal and external customers, and a focus on accuracy and compliance during a period of significant transition, including a major system implementation and an upcoming merger.
Job Type & Location
This is a Contract position based out of Robbinsdale, MN.
Pay and Benefits
The pay range for this position is $25.00 - $32.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Robbinsdale,MN.
Application Deadline
This position is anticipated to close on Jul 29, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
