Job Description
This Accounts Payable Specialist role focuses on accurate, timely invoice processing and strong relationship management with both internal partners and external vendors. You will support a high-volume accounts payable function within a large healthcare organization, help optimize processes in a newly implemented Oracle ERP environment, and play an important part in preparing the department for an upcoming organizational merger. This position offers the opportunity to deepen your experience in healthcare finance, Oracle Fusion, and complex AP operations.
Responsibilities
Process a high volume of accounts payable invoices accurately and on time for assigned vendors.
Enter all purchase order invoices for assigned vendors into the ERP system.
Compare purchase orders, prices, terms of payment, and other charges to verify accuracy and ensure proper matching.
Review and route non-purchase order invoices for appropriate coding and approval in accordance with accounting and procurement policies.
Review and enter manual check requests, ensuring all items have proper approvals per established policies.
Ensure all invoices and check requests carry the correct approvals and comply with accounting and procurement requirements.
Work closely with the purchasing department and vendors to identify and resolve invoice and purchase order discrepancies promptly.
Train internal business partners on processes related to invoice payments and accounts payable procedures.
Communicate with internal business partners to resolve invoice discrepancies and ensure timely payment.
Establish and maintain strong relationships with vendors to support efficient payment processing.
Educate vendors on standard payment terms, processes, and payment @types used by the organization.
Communicate with vendors to resolve account discrepancies and respond to vendor inquiries in a timely and professional manner.
Respond to questions from internal and external customers and work collaboratively to resolve payment issues and other AP-related concerns.
Review and reconcile vendor statements for assigned accounts, request missing invoices and credit memos, and process them appropriately.
Research and resolve daily interface errors within the ERP system and complete batch releases as needed.
Resolve debit balances in partnership with the purchasing team and other stakeholders.
Maintain current knowledge of Minnesota sales and use tax requirements and ensure invoices comply with applicable tax rules.
Essential Skills
At least 2 years of accounts payable experience, including invoice processing and vendor management.
Strong understanding of expense accounts and cost center structures and how they apply to invoice coding.
Hands-on experience with Oracle, preferably Oracle Fusion or a similar Oracle ERP system.
Proficiency in processing purchase order-based invoices, including three-way matching between purchase orders, receipts, and invoices.
Ability to compare purchase orders, prices, terms of payment, and other charges for accuracy.
Experience working with accounts payable processes such as invoice entry, coding, approvals, and payment workflows.
Knowledge of Minnesota sales and use tax requirements and how they apply to invoices.
Understanding of Minnesota Care tax and related compliance requirements.
Knowledge of current 1099 reporting requirements and their impact on vendor payments.
Strong communication skills to interact effectively with internal business partners and external vendors.
Ability to research and resolve discrepancies, interface errors, and debit balances in a structured and timely manner.
High attention to detail and accuracy in a high-volume AP environment.
High school diploma or equivalent.
Additional Skills & Qualifications
Experience working in a healthcare or hospital environment, or strong interest in gaining healthcare finance experience.
Prior exposure to large, complex organizations with high-volume accounts payable operations.
Familiarity with OCR (optical character recognition) tools and automated three-way matching processes within an ERP system.
Comfort working in an environment undergoing system implementations or upgrades, particularly Oracle go-lives.
Ability to train and support business partners on AP processes and tools.
Strong relationship-building skills with vendors and internal stakeholders.
Interest in building a long-term career in accounting or finance within a sizable accounting and finance team.
Work Environment
This role operates within a large accounting and finance team located on a dedicated finance floor in an office building across the street from a major hospital. The accounts payable team consists of four full-time AP Specialists and one contractor, collectively processing approximately 300 invoices per day. The organization recently went live with Oracle in January 2025, and the AP function leverages Oracle, including Oracle Fusion capabilities, as well as OCR technology and three-way matching automation to streamline invoice processing. The work schedule follows a hybrid model, with two days per week in the office and flexibility to choose which days, and start times as early as 7:00 a.m. The environment is collaborative and process-driven, with close interaction between AP, purchasing, and other finance functions, and is influenced by an upcoming merger that provides opportunities to contribute to process improvements and transition readiness.
Job Type & Location
This is a Contract position based out of Robbinsdale, MN.
Pay and Benefits
The pay range for this position is $25.00 - $32.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Robbinsdale,MN.
Application Deadline
This position is anticipated to close on Jul 29, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
