Accounts Payable Specialist

Aston Carter • Edison, NJ • 2h ago

Job Title: Accounts Payable Specialist

Location: Edison, NJ

Job Description

The Accounts Payable Specialist will support a major finance transformation project by helping clean up and reconcile accounts payable data as the department transitions from PeopleSoft to Workday. This role focuses on high-volume vendor account reconciliation, research and resolution of discrepancies, and close collaboration with purchasing and finance teams to ensure accurate, timely, and compliant processing of vendor transactions.

Responsibilities

Reconcile vendor accounts by regularly comparing vendor statements with internal accounts payable ledgers and identifying any differences or mismatches.

Review vendor statements to confirm that all invoices, credits, and payments are properly recorded and accounted for.

Research and resolve bad or problematic purchase orders, including identifying root causes and coordinating corrections with the purchasing team.

Perform detailed reconciliations of high-volume accounts to ensure accuracy and completeness of accounts payable records.

Investigate and resolve discrepancies such as missing invoices, incorrect amounts, duplicate payments, and timing differences, and document findings and resolutions.

Run and analyze accounts payable reports to monitor outstanding items, track progress on clean-up efforts, and support decision-making.

Process vendor vouchers and assist with processing vendor payments, ensuring accuracy, timeliness, and adherence to company policies and procedures.

Resolve match exceptions by reviewing purchase orders, receipts, and invoices and working with internal teams to correct any issues.

Communicate promptly and professionally with vendors, responding to inquiries, providing status updates, and maintaining positive relationships.

Support the transition from PeopleSoft to Workday (or another large ERP system) by helping validate data, identify issues, and ensure clean, accurate accounts payable information.

Essential Skills

At least 5 years of accounts payable experience, including work with W-2 and 1099 vendors.

Hands-on accounts payable experience with purchase orders, vouchers, and match exceptions.

Proven experience with high-volume reconciliation of vendor accounts and accounts payable ledgers.

Proficiency with large ERP or accounting systems such as PeopleSoft, Workday, or other similar platforms.

Advanced Microsoft Excel skills, including the ability to use VLOOKUP and other analytical functions.

Interviews are happening this week! If interested, please send over your most recent resume to smauriello@ astoncarter.com (smauriello@astoncarter.com) along with your availability for a 10-minute phone screen to go over the position in more detail.

Job Type & Location

This is a Contract position based out of Edison, NJ.

Pay and Benefits

The pay range for this position is $23.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Edison,NJ.

Application Deadline

This position is anticipated to close on Jul 29, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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