Job Title: Accounts Payable - Master Data SpecialistJob Description
This role focuses on maintaining accurate and compliant vendor master data within the accounts payable function. You will review, validate, and update vendor records, ensure all required documentation is complete, and work directly with vendors to gather missing information. The position requires strong attention to detail, excellent communication skills, and the ability to collaborate with cross-functional teams to support ongoing projects and process improvements.
Responsibilities
Review and audit vendor records to ensure all required documentation is complete, accurate, and up to date.
Validate vendor information, including W-9 forms, banking details, tax documentation, and other onboarding requirements.
Identify missing or incomplete vendor data and communicate directly with vendors to obtain the necessary information.
Track outreach efforts, follow-ups, and documentation status to ensure timely completion of vendor onboarding and updates.
Determine whether incoming vendor records represent new vendors or match existing vendors in the system.
Research and verify potential vendor matches to ensure data accuracy and prevent duplicate vendor records.
Maintain accurate and current vendor records within the ERP system and associated tracking tools.
Perform bank validation activities through email and occasional phone outreach with vendors.
Escalate discrepancies, data concerns, or process exceptions when information does not align with established procedures.
Collaborate closely with Accounts Payable, Vendor Master, and integration team members throughout the project lifecycle.
Support project-related tasks by providing data, documentation, and process insights as needed.
Work closely with leadership to support continuous improvement initiatives within the accounts payable function.
Essential Skills
3+ years of experience in accounts payable, master data management, or other accounting-related roles.
2+ years of experience working directly with external vendors and customers, including gathering information and providing follow-up communication.
At least 6 months of experience supporting project work in a finance or accounting environment.
Strong technical skills with the ability to easily navigate and work within Excel.
Hands-on experience working within ERP systems to manage and update vendor data.
Strong attention to detail and a high level of organization when handling documentation and records.
Clear and professional written and verbal communication skills for interacting with vendors and internal teams.
Ability to follow established procedures and recognize when to escalate issues or exceptions.
Additional Skills & Qualifications
Experience in invoice processing or procurement environments.
Comfort working in a growing organization undergoing changes and integrations.
Ability to build positive working relationships with leadership and cross-functional partners.
Interest in contributing to a collaborative, development-focused team culture.
Work Environment
The role is based in a modern, well-appointed office environment. The position follows a hybrid schedule, with in-office work expected three days per week (typically Tuesday, Wednesday, and Thursday). There may be an opportunity to reduce in-office days to two per week if needed and agreed upon. You will work closely with leadership and project teams, using ERP systems and Excel as primary tools for managing vendor data and documentation. The culture emphasizes growth, collaboration, and professional development, with supportive leadership that values autonomy and avoids micromanagement.
Job Type & Location
This is a Contract position based out of Lakeville, MN.
Pay and Benefits
The pay range for this position is $26.00 - $27.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Lakeville,MN.
Application Deadline
This position is anticipated to close on Jul 29, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
