Sr Administrative Assistant

HCA Healthcare • Brentwood, TN • 4h ago

Exciting opportunity to join the nation's largest provider of healthcare services! HCA Healthcare is a national leader in providing modern, culturally competent, patient-centered care and we are driven by a single goal: the care and improvement of human life. We are currently looking for an exceptional Sr Administrative Assistant to join our Graduate Medical Education Team. We believe in our team and your ability to help us provide high quality, compassionate care in the communities we serve. We offer an excellent benefits package, competitive salary, tuition reimbursement, and growth opportunities. We are seeking a great addition to the team who feels patient care is as important as we do.

The Sr Administrative Assistant will support our Graduate Medical Education Executive Team t o perform complex administrative duties to include scheduling calls, meetings and coordinating travel, processing expense reports, composing correspondence, coordinating resources across corporate functions, along with handling various administrative details with initiative and good judgment.

This role is office based at Headquarters in Brentwood, TN.

Job Summary and Qualifications

Coordinates necessary travel arrangements and processes travel expense reports via Concur and prepares reimbursement reports as requested

Schedules meetings (internal/external to the organization) conference calls, teleconferences and web seminars as requested

Maintains Outlook calendars, schedule meetings, video conference calls, and email as assigned

Prepares reports for company activities as required

Performs a wide variety of duties such as, composing correspondence, preparation of forms, charts, schedules, and presentation materials as needed

Establishes and maintains confidential and operational files for the Executive Team and maintains confidential and operational files as requested

Maintain distribution lists and updates organizational charts

Maintains offices space assignment charts and helps onboard new hires

Maintains adequate supplies and orders special supply requests, as needed

Flexible in supporting any office projects needing extra attention due to specific deadlines

EDUCATION & EXPERIENCE:

A minimum of Two to five years of administrative experience is required, including at least one year in a healthcare organization (appropriate education may be substituted for experience).

Knowledge of general management principles

Knowledge of organizational policies, procedures, and systems

Ability to work in a fast paced, high stress environment

Strong interpersonal, communication, and organizational skills

High level of proficiency with MS Office products including Outlook, Word, Excel, and PowerPoint

Benefits

HCA Healthcare, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services

Wellbeing support, including free counseling and referral services

Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence

Savings and retirement resources , including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling

Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing

Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Learn more about Employee Benefits (https://careers.hcahealthcare.com/pages/employee-benefits-and-rewards)

Note: Eligibility for benefits may vary by location.

Physician Services Group (https://careers.hcahealthcare.com/pages/physician-services) is skilled in physician employment, practice and urgent care operations. We are experts in hospitalist integration, and graduate medical education. We lead more than 1,300 physician practices and 170+ urgent care centers. We are HCA Healthcare's graduate medical education leader. We provide direction for over 260 exceptional resident and fellowship programs. We focus on carrying out value-added solutions. These solutions help physicians deliver patient-centered healthcare. We support HCA Healthcare's commitment to the care and improvement of human life.

HCA Healthcare has been recognized as one of the World's Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"Bricks and mortar do not make a hospital. People do."- Dr. Thomas Frist, Sr.

HCA Healthcare Co-Founder

If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Sr Administrative Assistant opening. We promptly review all applications. Highly qualified candidates will be contacted for interviews. Unlock the possibilities and apply today!

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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