Administrative Assistant

FORT ATKINSON PUBLIC SCHOOL • Fort Atkinson, WI • 1d ago

JOB REQUIREMENTS: The School District of Fort Atkinson is seeking an organized, detail-oriented, and energetic professional to serve as the Administrative Assistant to the Director of Special Education. This key position provides comprehensive administrative and operational support to the Special Education Department, ensuring efficient daily operations while supporting students, staff, families, and school administrators. The Administrative Assistant serves as a central point of coordination for department communications, scheduling, records management, compliance activities, and operational processes. This role maintains confidential student and department records, supports state and district reporting requirements, assists with financial and Medicaid billing processes, and helps coordinate Special Education programs and services. Success in this position requires exceptional organizational skills, strong attention to detail, excellent customer service, and the ability to manage multiple priorities in a fast-paced environment. Essential Responsibilities - Provide administrative support to the Director of Special Education and department staff. - Manage department communications, correspondence, calendars, meetings, and appointments. - Serve as a liaison among schools, families, staff, community agencies, and outside organizations. - Maintain confidential student and department records in accordance with district, state, and federal requirements. - Process, scan, archive, and transfer student records while maintaining data within district and state reporting systems. - Generate reports, assist with data collection and verification, and monitor timelines for required submissions. - Coordinate transportation requests and documentation for students receiving Special Education services. - Support summer school, early childhood, and other Special Education program activities. - Assist with staff onboarding, interview scheduling, training records, and licensure tracking. - Maintain department website content and informational materials. - Support department budgeting, financial processes, Medicaid billing, audits, and compliance documentation. - Perform other duties as assigned. Knowledge, Skills, and Abilities The successful candidate will demonstrate: - Advanced proficiency with Microsoft Office Suite, Google Workspace, and database systems. - Excellent organizational, project coordination, and time management skills. - The ability to manage multiple priorities while meeting deadlines and adapting to changing needs. - Strong written and verbal communication skills. - Experience compiling, maintaining, and analyzing data and reports. - Sound judgment and the ability to work independently within established procedures. - A commitment to maintaining confidentiality and handling sensitive information with professionalism. - Outstanding customer service and relationship-building skills. - The ability to quickly learn and effectively utilize specialized district software systems. The School District of Fort Atkinson is committed to creating a supportive, collaborative, and student-centered environment. If you are a highly organized professional who enjoys supporting meaningful work that positively impacts students and families, we encourage you to apply. ** OTHER EXPERIENCE AND QUALIFICATIONS: Qualifications - High school diploma or equivalent required. - Associate degree in Business, Administrative Professional Studies, Office Administration, or a related field preferred. - Minimum of three years of progressively responsible administrative support experience required. - Experience in a school district or public sector environment preferred. - Equivalent combinations of education and experience will be considered. ** APPLICATION INSTRUCTIONS: Apply Online: https://wecan.waspa.org/Vacancy/268179

Similar Jobs

Sr. Operations Manager

Amazon • Cottage Grove, WI • 9h ago

Management & Administrative

Description The Sr. Operations Manager oversees all budgetary, people development, and operational objectives at the site. This role involves managing and leading a team of Operations and Area Managers, coaching and ment...

9h ago

Go to Apply

Sr. Operations Manager

Amazon • Cottage Grove, WI • 9h ago

Management & Administrative

9h ago

Go to Apply

Sr. Operations Manager

Amazon • Cottage Grove, WI • 9h ago

Management & Administrative

9h ago

Go to Apply

Branch Manager I

Advia Credit Union • Janesville, WI • 13h ago

Management & Administrative

JOB REQUIREMENTS: Description: Employment Type: Full-Time, On-site LI-ONSITE Entry Salary Range: \$70,146.43-\$84,175.71 annually with an incentive opportunity based on branch performance. Comprehensive Benefits Package...

13h ago

Go to Apply

Customer Service Rep

MERCY HEALTH CORPORATION • Janesville, WI • 13h ago

Management & Administrative

JOB REQUIREMENTS: Overview Under the general direction of the Customer Team Lead, the Customer Service Representative\'s primary function is the timely processing of referral orders for durable medical equipment that are...

13h ago

Go to Apply

Division Marketing Manager

CROP PRODUCTION SERVICES INC • Janesville, WI • 13h ago

Management & Administrative

JOB REQUIREMENTS: Job Description Job Title: Division Marketing Manager Requisition ID: 32908 Location: Janesville, WI, USA, 53547 Workplace Type: On-Site Experience Level: Mid-Senior Level Job Type: Full Time Nutrien is...

13h ago

Go to Apply

Customer Service Rep

PENTAIR • Delavan, WI • 1d ago

Management & Administrative

JOB REQUIREMENTS: Job Description: Customer Service Representative - Delavan, WI (Hybrid) At Pentair, you will workalongsidepassionate problem-solvers who are committed to the future of our planet. We put ourmissioninto...

1d ago

Go to Apply

Customer Service Representative

BANK OF LAKE MILLS • Watertown, WI • 3d ago

Management & Administrative

JOB REQUIREMENTS: Professionally greet and engage customers and prospects. Process various transaction requests for customer in the lobby and drive up. Responsible for balancing individual cash drawer. Partner with speci...

3d ago

Go to Apply

Sales Manager

Precision Castparts Corp • Janesville, WI • 3d ago

Management & Administrative

JOB REQUIREMENTS: Country United States of America State / County Wisconsin City Janesville Division Metals Company RG - Janesville Function Sales Workplace Type Hybrid Position @type Full Time Opportunity ID 22954 Job D...

3d ago

Go to Apply

Customer Service Associate

Walgreens • Delafield, WI • 5d ago

Management & Administrative

Job Description: Models and delivers a distinctive and delightful customer experience. Registers sales on assigned cash register, provides customers with courteous, fair, friendly, and efficient checkout service. Custome...

5d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)