Administrative Office Assistant II

Central Michigan University • Mount Pleasant, MI • 2d ago

ADMINISTRATIVE OFFICE ASSISTANT II

Position Number: S-3909

Position Summary:

Duties performed are those of a senior secretarial nature. This is the second most senior level secretarial position, and while it incorporates elements of other levels, it has a majority of effort associated with specialized secretarial support services or program-related activities. This position is responsible for the handling of confidential student records and all paperwork regarding admission to the School of Music. This position coordinates and oversees the work of student employees. This position processes yearly assessment reports and provides oversight of student recital attendance. This position also supports the Assistant Director and the Director of Music Events. This position assists with recruitment activities. This position processes course additions, deletions and changes.

Required Qualifications:

High school diploma or GED . Three years of qualifying experience or a combination of education and experience that equates to three years. Experience with Microsoft Word. Customer service experience. Organizational skills with strong attention to detail. Demonstrated positive interpersonal skills. Effective verbal and written communication skills. Ability to project a positive attitude. Ability to manage multiple projects and meet deadlines with accurate results. Ability to compose, proofread and edit correspondence. Ability to perform the essential functions of the job.

Preferred Qualifications:

Experience with SAP Student Lifecycle Management system or similar on- line data management systems. Spreadsheet and/or database experience.

Duties & Responsibilities:

Maintains student files and databases. Processes major/minor authorization forms, Music Candidacy forms and jury forms. Processes Music Award agreements as well as semesterly review for award regulation adherence. Processes all paperwork regarding admission to the School of Music. Handles all aspects of School of Music Audition days with the exception of audio/video requirements. Assist with the administration of event registrations including maintaining forms and communicating with faculty/staff as needed. 25Live scheduling (classroom and rehearsal spaces only). General room reservations for classes or School of Music student groups. Coordinates and oversees the work of student employees. Processes yearly assessment reports. Provides oversight of student recital attendance. Supports the Assistant Director and the Director of Music Events. Assists with recruitment activities. Processes course additions, deletions and changes. Other duties as assigned.

Supervision Exercised:

None.

Employee Group: Administrative Office Assistant

Staff Pay Level:

Pay Range: Minimum Starting Rate: $16.60 per hour

Division: Academic Affairs

Department: School of Music

Position Status: Regular

Position End Date:

Employment Status: Full-Time

FTE: 1.0

Position Type: 12 month

Weekly Work Schedule: Monday - Friday, 8 am to 5 pm. Evenings and weekends as required.

Location: Mount Pleasant, MI

Posting Ends:

Open Until Filled: Yes

About the Department:

The School of Music is located in a state-of-the-art 119,000 square foot facility with a 500-seat concert hall housing a 61-rank Casavant organ, a 100-seat recital hall, recording facilities, and 79 practice rooms. The School of Music has 32 full- and part-time faculty and an enrollment of over 300 undergraduate and graduate majors and minors. To learn more about the school, visit the https://www2.cmich.edu/colleges/cam/MUS/Pages/default.aspx.

About CMU:

Central Michigan University has a more than 125-year legacy of preparing students

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