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Irrigation Administrative Assistant

Robert Half • Palmetto, FL • 6h ago

Description Irrigation Administrative Assistant

Location: Sarasota, FL (Onsite)

Schedule: Monday-Friday, 6:00 AM-2:30 PM

Pay: $23-$26/hour

Employment Type: Contract-to-Hire

We are seeking a highly organized and detail-oriented Irrigation Administrative Assistant to support a busy operations team. This role is ideal for someone who enjoys coordinating schedules, managing permits and work orders, supporting billing processes, and serving as a key point of communication between the office and field technicians. Experience supporting a blue-collar, construction, landscaping, or irrigation environment is highly preferred.

Responsibilities:

Coordinate scheduling for irrigation wet checks, service calls, and technician work orders

Create and distribute service order tickets based on requests from Account Managers

Assist with permitting and administrative support for new installation projects

Create sales orders for new installs and work closely with home builders and internal teams

Review completed work logs and close out sales orders for billing

Enter invoices and create work orders in QuickBooks

Assist with technician timekeeping and coding using ADP

Support the transition to NetSuite by entering data into both systems during implementation

Provide general administrative support in a fast-paced operations office

Qualifications:

Previous administrative experience supporting construction, irrigation, landscaping, field services, or another blue-collar industry preferred

Bilingual (English/Spanish) required

Experience with scheduling, permitting, dispatching, or service coordination

QuickBooks experience preferred

Experience with ADP or timekeeping systems is a plus

Strong organizational skills with the ability to manage multiple priorities

Excellent communication and customer service skills

This is a contract-to-hire opportunity with a growing organization launching a new division. The ideal candidate is dependable, thrives in a fast-paced environment, and enjoys being the hub between the office, customers, and field technicians. Requirements - Prior experience in accounting support, accounts payable, accounts receivable, billing, or a closely related finance role.

Familiarity with QuickBooks for invoicing, transaction entry, or general accounting tasks is preferred.

Working knowledge of Microsoft Excel, including the ability to sort, filter, and maintain structured spreadsheets.

Strong accuracy and attention to detail when handling financial data and documentation.

Effective written and verbal communication skills for coordinating with internal teams and customers.

Ability to manage multiple priorities and stay organized in a fast-paced office environment.

Experience with invoice processing, data entry, and routine accounting administration is highly valued.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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